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PowerPoint vs Other Presentation Tools: Which is Right for You?

When it comes to creating impactful presentations, there are numerous tools available in the market. However, one of the most popular and widely used applications is Microsoft PowerPoint. While PowerPoint has been the go-to choice for many professionals and educators, it’s important to consider other presentation tools as well. In this article, we will compare PowerPoint with other presentation tools to help you decide which one is right for you.

PowerPoint: The Classic Choice

Microsoft PowerPoint has been around since 1987 and continues to dominate the presentation software market. It offers a wide range of features and functionalities that make it ideal for creating visually appealing slideshows. With its user-friendly interface, anyone can quickly learn how to use it effectively.

One of the key advantages of PowerPoint is its compatibility with various operating systems, including Windows and Mac. This means you can easily create presentations on one device and present them on another without any compatibility issues.

PowerPoint also provides a vast library of templates, themes, and design elements that allow users to create professional-looking presentations in no time. It offers a plethora of customization options, allowing you to tailor your slides according to your specific needs.

Prezi: The Dynamic Alternative

Prezi is a cloud-based presentation software that takes a different approach than traditional slide-based tools like PowerPoint. Instead of using slides, Prezi allows users to create dynamic presentations on a virtual canvas where they can zoom in and out and navigate through content freely.

This unique feature makes Prezi an excellent choice for storytelling or when you want to present information in a nonlinear format. It enables presenters to create engaging visuals that captivate their audience’s attention from start to finish.

Additionally, Prezi offers seamless collaboration features that allow multiple users to work on the same presentation simultaneously. This makes it an excellent choice for teams or individuals who need real-time collaboration capabilities.

Google Slides: The Collaborative Solution

Google Slides is a web-based presentation tool that is part of the Google Workspace suite. Similar to PowerPoint, it offers a range of features to create visually appealing presentations. Its intuitive interface and easy-to-use tools make it accessible to users of all skill levels.

One of the standout features of Google Slides is its collaborative capabilities. Multiple users can work on a presentation simultaneously, making it ideal for team projects or remote collaboration. It also allows for real-time commenting and editing, ensuring seamless communication among team members.

Another advantage of Google Slides is its integration with other Google Workspace apps such as Google Docs and Sheets. This integration allows users to import data directly from these apps, saving time and effort when creating presentations.

Keynote: The Mac-Friendly Option

If you are an Apple user, Keynote is the presentation software designed specifically for you. Keynote offers a sleek and modern interface with powerful tools that allow users to create stunning presentations effortlessly.

One of the key advantages of Keynote is its seamless integration with other Apple devices and software. You can easily create presentations on your Mac and present them using your iPhone or iPad without any compatibility issues.

Keynote also provides a wide selection of pre-designed templates that cater to various presentation styles. Additionally, it offers advanced animation and transition effects that can enhance the visual appeal of your slideshows.

Choosing the right presentation tool depends on your specific needs and preferences. PowerPoint remains a solid choice for its versatility, while Prezi offers a dynamic alternative for nonlinear storytelling. Google Slides excels in collaborative capabilities, especially for remote teams, while Keynote provides an excellent option for Apple users seeking seamless integration across devices.

Consider the features, ease-of-use, collaboration options, and platform compatibility when deciding which presentation tool suits you best. Ultimately, selecting the right tool will empower you to create impactful presentations that engage and impress your audience.

This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.

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How to Convert PowerPoint to Video for Windows & macOS

Table of Contents

3. Click on Create a Video .

4. Select your video quality. Keep in mind that the higher quality of screen resolution you choose, the larger your video file size will be. If your data storage is limited, you might want to choose low video quality.

5. If you have timings and narrations and want to have them in your presentation, click on Use Recorded Timings and Narrations . You can also record narrations at this point by selecting Record Timings and Narrations .

6. Now, set the amount of time you want each of your slides to display.

7. Check all settings to make sure everything’s been set up correctly. Once you’ve done that, select Create Video .

8. Select a location to save your presentation and the video format. PowerPoint offers two format options: MPEG-4 Video (MP4) and Windows Media Video (WMV) . If you need a different file format, use another video converter software .

That’s it! Just wait for the conversion process to finish, and your  presentation will be ready.

How to Convert PowerPoint to MP4 Video in macOS

• Open the PowerPoint presentation you’d like to convert. If it’s already open, make sure all your recent changes have been saved by selecting File and then clicking Save .

2. Select File and then click the Export button.

3. Select your video format in the File Format drop-down menu. PowerPoint offers two format options: MPEG-4 Video (MP4) and MOV . If you need a different file format, use another video converter software.

4. Select the quality of your video in the Quality menu. Keep in mind that the higher the quality of screen resolution you choose, the larger video file size will be. If your data storage is limited, you might want to choose low video quality.

5. If you have timings and narrations and want to have them in your MP4 presentation, click on Use Recorded Timings and Narrations .

6. Now, set the amount of time you want each of your slides to display. You can increase or decrease the time using up or down arrow next to Seconds spent on each slide without a set timing .

7. Check all settings to make sure everything’s been set up correctly. Once you’ve done that, select Export .

That’s it! Just wait for the conversion process to finish, and your MP4 presentation will be ready.

Converter PowerPoint to MP4 with Sound and Effects

It’s great to have the conversion feature included in PowerPoint itself, but we’ve found that the timings of slide transitions in a video slideshow that was converted this way may be off. If you want your PPT effects to remain unchanged in a video presentation, download a free iSpring Converter Pro trial , convert your slides to video in a few clicks, and get a high-quality MP4 presentation that displays all original effects and animations, and keeps timings intact.

Frequently asked questions (FAQs) regarding how to convert PowerPoint presentations to video

Why convert ppt to mp4 videos .

There are three main reasons you might need to convert PPT slides to MP4 videos:

• You’d like to share your files on social media, blogs, or video sharing sites.
• You’re interested in protecting your powerpoint file from modification and repackaging by someone else.
• You want a wide array of video supporting devices like Smart TVs, tablets, and smartphones to display your slides flawlessly.

Will animations and transitions be preserved in the converted video?

It depends on the conversion method you use. Some converters retain animations and transitions, while others may not. It’s important to choose a converter that supports this feature if you want to preserve them.

Are there any recommended settings for optimizing video quality during conversion?

It’s advisable to select a resolution suitable for your target platform (e.g., 1080p for YouTube). Additionally, consider adjusting settings like frame rate and bitrate for optimal quality.

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Turn your presentation into a video

When you make a recording of a presentation, all its elements (narration, animation, pointer movements, timings, and so on) are saved in the presentation itself. In essence, the presentation becomes a video that your audience can watch in PowerPoint.

So you have two options for turning your presentation into a video that's ready to view:

Save/export your presentation to a video file format (.mp4 or .wmv).

Save your presentation as a PowerPoint Show (.ppsx) file. (A PowerPoint Show appears full-screen in Slide Show, ready to view immediately.)

Save as a video file

After you've created your slides and recorded any timing and narrations and laser pointer gestures that you want to include, you're ready to create a video file.

On the File menu, select Save to ensure all your recent work has been saved in PowerPoint presentation format (.pptx).

Click File > Export > Create a Video . (Or, on the Recording tab of the ribbon, click Export to Video .)

In the first drop-down box under the Create a Video heading, select the video quality you want, which pertains to the resolution of the finished video. The higher the video quality, the larger the file size. (You may want to test them to determine which one meets your needs.)

* The Ultra HD (4K) option is only available if you're using Windows 10 or later.

The second drop-down box under the Create a Video heading tells whether your presentation includes narration and timings. (You may switch this setting if you like.)

If you haven't recorded timed narration, by default the value is Don't Use Recorded Timings and Narrations .

The default time spent on each slide is 5 seconds. You can change that timing in the Seconds to spend on each slide box. To the right of the box, click the up arrow to increase the duration, or click the down arrow to decrease the duration.

If you have recorded a timed narration, by default the value is Use Recorded Timings and Narrations .

Click Create Video .

In the File name box, enter a file name for the video, browse for the folder that will contain this file, and then click Save .

In the Save as type box, choose either MPEG-4 Video or Windows Media Video .

You can track the progress of the video creation by looking at the status bar at the bottom of your screen. The video creation process can take up to several hours depending on the length of the video and the complexity of the presentation.

Tip:    For a long video, you can set it up to be created overnight. That way, it’ll be ready for you the following morning.

To play your newly-created video, go to the designated folder location, and then double-click the file.

Save as a PowerPoint Show

When someone opens a PowerPoint Show file, it appears full-screen in Slide Show, rather than in edit mode. The viewer begins watching the presentation immediately.

On the File menu, select Save As .

Choose the folder location where you want to store your PowerPoint Show file.

In the Save as type box, choose PowerPoint Show (*.ppsx) .

Select Save .

Why turn your presentation into a video?

When you want to give a high-fidelity version of your presentation to colleagues or customers (either as an e-mail attachment, published to the web, on a CD or DVD), save it and let it play as a video.

You can save your presentation as either an MPEG-4 video file (.mp4) or a .wmv file. Both formats are widely supported and can be streamed over the internet.

Some tips to remember when recording your presentation as a video:

You can record and time voice narration and laser pointer movements in your video.

You can control the size of the multimedia file and the quality of your video.

You can include animations and transitions in your movie.

Viewers do not need to have PowerPoint installed on their computers to watch it.

If your presentation contains an embedded video, the video will play correctly without your needing to control it.

Depending on the content of your presentation, creating a video may take some time. Lengthy presentations and presentations with animations, transitions, and media content will likely take longer to create. Fortunately, you can continue to use PowerPoint while the video is being created

What parts of a presentation won't be included in a video?

The following items won't be included in a video that you create using PowerPoint:

Media inserted in previous versions of PowerPoint. To include these, you can convert or upgrade the media object.

For example, if you inserted the media using PowerPoint 2007, it will be linked and it will play in the presentation.  However, when you export the file as a video, the linked media will be dropped.  You can convert the file to the new file format (click the File tab, and under Info , click Convert ), or you can right-click the media object and then click to upgrade; it will embed the file and export it correctly.

QuickTime media (unless you have a third-party QuickTime codec named ffdShow installed and you have optimized for compatibility)

OLE/ActiveX controls

What to do with your video after creating it

After you create a video, you can share it with others by using the following methods:

Email your presentation to others

Save to a file share or other location

Upload it to your organization's Microsoft Stream video-sharing site , as described in the next section, "Save to a video-sharing site."

Save to the Microsoft video-sharing site

After you've created the video file, you can upload it to a video-sharing site. Microsoft Stream is an enterprise video service where people in an organization can upload, view, and share videos. Microsoft 365 business or education subscribers have access to this service from within PowerPoint for Microsoft 365. 

Select File > Export , and then select Publish to Microsoft Stream .

Type a title and a description for the video.

Set other options, including whether you want others in your organization to have permission to see the video:

Select the Publish button.

The upload process can take several minutes, depending on the length of the video. A status bar at the bottom of the PowerPoint window tracks the progress, and PowerPoint shows a message when the upload is finished:

Click the message to go directly to the video playback page on Microsoft Stream.

For more information about this service, begin reading with What is Microsoft Stream? It includes information about Office 365 Video vs. Microsoft Stream.

1 The Ultra HD (4K) option is only available if you're using Windows 10 or later. 2 In PowerPoint 2016, the Ultra HD (4K) option isn't available in the Volume License edition.

When someone opens a PowerPoint Show file, it appears full-screen in Slide Show, rather than in edit mode. The viewer begins watching the presentation immediately.

Burn your presentation to a disc

Click File > Export > Create a Video .

PowerPoint 2013 and newer versions can save your presentation as either an MPEG-4 video file (.mp4) or a .wmv file. Both formats are widely supported and can be streamed over the internet.

Format : .mp4

Maximum resolution : 1280×720 

On the File menu, click Save & Send .

Under Save & Send , click Create a video .

To display all video quality and size options, under Create a video , click the Computer & HD Displays down arrow.

Choose one of these video quality options. (You may want to test them to determine which meets your needs.)

Click the Don't Use Recorded Timings and Narrations down arrow, and then do one of the following:

If you didn't record and time voice narration and laser pointer movements , click Don't Use Recorded Timings and Narration .

The default time spent on each slide is set to 5 seconds. To change that, to the right of Seconds to spend on each slide , click the up arrow to increase, or the down arrow to decrease the seconds.

If you recorded and timed narration and pointer movements , click Use Recorded Timings and Narrations .

PowerPoint 2010 saves your presentation as a Windows Media Video (.wmv) file. (If you do not want to use the .wmv file format, you can use a third-party utility to convert your file to another format, such as .avi or .mov.)

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Welcome to the panopto forums, how to download the slides from a video, who can use this feature, overview .

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Home Blog PowerPoint Tutorials How To Convert a PowerPoint Presentation to a HD Video in 3 Steps

How To Convert a PowerPoint Presentation to a HD Video in 3 Steps

There are many reasons why you may consider converting a PowerPoint presentation to a High-Definition video ; for example if you want to share a presentation online through YouTube or Vimeo, create a self-running presentation or save the slide show video to a DVD.

In this article we will guide you on how to convert a PowerPoint presentations to a High Definition video (as an MP4 video file,Windows Media Video .wmv file or QuickTime Video File .mov) using Microsoft PowerPoint.

PowerPoint lets you save presentations as videos directly from the File -> Save As dialog box; however if you need to choose the output video quality while saving the presentation then it is recommended to use the File -> Export -> Create a Video option.

High Definition (HD) or high-quality presentation uses a higher resolution (1280×720 or 1920×1080) to save the video information. It can improve the overall experience while watching a presentation online or playing a PowerPoint slideshow in a kiosk. The main drawback is that the presentation video file size will be bigger and more bandwidth may be required.

Why You Should Convert a PowerPoint to a Video Format?

Converting a PowerPoint to a video format can have several advantages. From making intuitive videos to engaging your audience to address complex topics in just a few minutes.

Create a Video Slideshow

You can use the converted video file to create a video slideshow for display at an event or edit the content of the video to generate a video presentation.

Create Presentations and Tutorials

PowerPoint enables users to export their videos with voice-over narration and animations. This can help create extensive presentations for an audience

Use Professional Editing Software to Create Engaging Videos

Adding a voice-over, additional graphics, and some footage can help create a professional-looking presentation by using a video editing application. Similar to how you use Instagram tools to convert images into a stunning video, some famous video editing apps that can help you make the most out of your converted PowerPoint file to a video format include Adobe Premiere Pro, Camtasia Studio, iMovie, Final Cut Pro, etc. If you are a Windows user, you can look into alternatives to Final Cut Pro like Lightworks, Movavi Video Editor, and Shotcut.

Create a Video Instead of Using PowerPoint

You can convert PowerPoint to video by simply letting your slides play out, making the presentation easy to play for end users without the need to have PowerPoint installed. This approach can also be helpful if you intend to present your slides using a video player instead of PowerPoint, as the latter might not be available everywhere, whereas video players often come with all types of desktop and mobile operating systems.

Upload a Video Online

Many presenters also like to upload their presentations online for an audience. A teacher might be interested in making his/her presentation available for students, or an industry expert might wish to share a concept with others in the industry by uploading a video to a YouTube channel. Either way, converting your PowerPoint to a video can help make the content easily shareable via video streaming platforms like YouTube and Vimeo. Such a video can also be shared privately via file-sharing apps like Box, OneDrive, Google Drive, etc.

How To Convert PowerPoint to Video (Windows)

Step 1 – go to file -> export.

The first step to save a PowerPoint presentation as a HD video go to File -> Export and then click Create a Video button.

Step 2 – Choose Video Resolution

Now, select a resolution to export your video. Other than the Standard (825×480) resolution, the high-definition resolution options include HD (Medium 1280×720), Full HD (Large 1920×1080), or Ultra HD 4K (Largest file size 1920×1080). If you are using an older version of PowerPoint, you might have limited options to select between HD resolutions, since versions older than PowerPoint 2013 only supported HD videos (1280×720).

Save Narrations, Laser Pointer Gestures & Recorded Timings (Optional)

Aside from saving the presentation as an HD video, you can also save a video file that incorporates all the recorded timings during a rehearsal, narrations, and even laser pointer gestures.

In case you have recorded narrations for your slides, you can use them or select Record a Video option to instantly start narrating your slides. The Preview Timings and Narrations option in the same drop-down menu does what it says, it enables you to check and ensure that your narrations are correctly timed with your slides, so you can make necessary edits before finalizing your video.

Select Slide Duration (Optional)

Choose the default time spent on each slide (in seconds) and whether to save the narrations, timings, and gestures. By default, 5.00 seconds are spent on each slide unless you have a different timing recorded for the presentation slideshow.

Step 3 – Select Video Format and Create Video

Click Create Video button and choose the destination folder and output file name. For end users wondering how to convert ppt to MP4, this is the step where you can select MP4 as your output format. PowerPoint supports saving slide decks to MP4 or WMV video formats. Once you confirm, wait a few seconds in order for the file is being saved on your hard disk. Presentations with a lot of slides may require a longer wait time.

Something good about saving presentations as a video file is that all animations, transitions, and media are preserved.

How to Convert PowerPoint to Video (Mac)

If you’re wondering how to make a PowerPoint into a video on Mac, the steps are quite similar to how you would export PowerPoint to video on a PC, with a few minor differences.

Step 1 – Go to File > Export

To convert PowerPoint to video on Mac, go to File -> Export.

Step 2 – Choose Video Format

If you have been wondering how to save PowerPoint as MP4 on Mac, this is the step where you can pick a video file format to save your presentation as a video, including MP4 and MOV.

The difference between the PC and Mac during this step is the difference in the availability of video conversion options. The PC version, along with MP4, allows saving a video in the Windows Media Video (WMV) format, unlike Mac, which offers QuickTime video format (MOV) instead.

Step 3 – Select Video Resolution and Create Video

The new version of PowerPoint for Mac allows saving a presentation in HD (Medium 1280×720), Full HD (1920×1080), or Ultra HD 4K (1920×1080) format. The higher the resolution, the higher the file format, so make sure you have enough disk space to save a very heavy file, especially if you opt for Ultra HD 4K resolution.

To save narrations, recorded timings, and laser point gestures, select the Use Recorded Timings and Narrations option.

To precisely time how long each slide is presented in the video, select the time duration. The default duration is 5.00 seconds, unless you have specified time for each slide separately in the presentation.

Select Export to create your video. Depending on the resolution you have selected, it might take several minutes before the video is converted. Higher resolutions take more time to conversion.

Saving videos from PowerPoint can help you at the time you need to share a presentation slideshow online (for example, uploading it via YouTube or Vimeo, or any other online video platform ), but you can also use this technique to prepare a PowerPoint presentation for a kiosk, make interactive PowerPoint presentations or create a self-running presentation. PowerPoint presentations saved as videos can also be easily run from mobile devices without the need for PowerPoint to be installed on the device. If you wish to save your PowerPoint to video in a format easily accessible, you can opt for PowerPoint save as MP4 instead of using WMV or MOV file formats that are not supported by all types of video players.

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mp4, Presentation Ideas, Presentation Videos, Video, Windows Media Video, wmv Filed under PowerPoint Tutorials

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6 Responses to “How To Convert a PowerPoint Presentation to a HD Video in 3 Steps”

Can’t believe no one has commended you for this helpful tutorial! We want to mount several TVs in the lobby and exam rooms of our veterinary hospital to run informational presentations for our clients about pet care, our services, and helpful products. Recording a PowerPoint as a video and then putting it on a USB thumb drive to connect to the TV seems like it will be an effective, inexpensive way to get that accomplished. Thank you so much!

I second the above comment. Thank You

how to present a power point presentation on a smart tv..and having it loop over to continuous display..keep running.

This was very helpful. I had no clue that this could be done. I dedicated a PC to running the Power Point presentation for our lobby. Having it run on the TV via USB will free up that resource for us.

I haven’t dug into it yet, but is there a way to make it loop?

I keep getting this audio data not supported. Is there anyway to remove this?

Send us your issue to [email protected] we might be able to help you.

Leave a Reply

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How to Save your PowerPoint Presentation as a Video

It’s really easy to save your whole PowerPoint presentation as a video which can be uploaded to the likes of YouTube and Vimeo.

Note that this should not be confused with embedding video into your slides or creating a screen recording , both of which are also possible in PowerPoint.

Quick Way to Save PowerPoint as Video

If you want a quick and dirty copy of your video as an “MPEG-4 Video” (MP4) or “Windows Media Video” (WMV) you can simply go to File > Save As in PowerPoint and choose those media types. It can take a while to generate the video for you and you won’t have any control over the finer details such as the time spent on each slide. I found the it seemed to change slide every five seconds. Slide transition effects are not retained in the videos.

Export Method of Saving a PowerPoint to Video

To have more control over settings and to retain animations, transitions, media recorded timings, narrations, ink strokes, and laser pointer gestures, the Export method is preferable. In PowerPoint, go to File > Export > Create a Video whereupon you will see the following dialogue:-

Here, you can choose the file quality (and therefore size), whether recorded timings and narrations* are included and also choose the number of seconds spent on each slide.

The resulting video can be saved as a standard MP4 or WMV file which you can play on your devices or upload to video sharing websites and social media.

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