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Top 5 Features to Look for in a PowerPoint Presentation Creator
Creating an impactful PowerPoint presentation is essential for effectively delivering information and engaging your audience. However, designing a visually appealing and engaging slideshow can be time-consuming and challenging, especially if you lack design skills. That’s where a PowerPoint Presentation Creator comes in handy. These tools provide users with ready-made templates, intuitive interfaces, and advanced features to make the process of creating presentations easier and more efficient. If you’re in the market for a PowerPoint Presentation Creator, here are the top five features you should look for:
One of the most crucial features to consider when choosing a PowerPoint Presentation Creator is its user interface. A user-friendly interface allows you to navigate through the software effortlessly, even if you’re not tech-savvy or familiar with design tools. Look for a creator that offers drag-and-drop functionality, customizable layouts, and an intuitive design toolbar. These features will enable you to create professional-looking slides without spending hours on tutorials or training.
Extensive Template Library
Another essential feature of a good PowerPoint Presentation Creator is an extensive template library. Templates act as starting points for your presentation and can significantly speed up the design process. Look for a creator that offers a wide range of templates suitable for different purposes such as business presentations, educational slideshows, or marketing pitches. Additionally, ensure that these templates are customizable so that you can personalize them according to your brand guidelines.
Advanced Design Tools
To create visually stunning presentations that capture your audience’s attention, it’s crucial to have access to advanced design tools within the PowerPoint Presentation Creator. Look for features like image editing capabilities, pre-designed shapes and icons libraries, text formatting options, color schemes customization, and animation effects. These tools will allow you to add visual elements that enhance your message while maintaining consistency throughout your slides.
Collaboration is often an essential aspect of creating presentations, especially in a team environment. Look for a PowerPoint Presentation Creator that offers collaboration capabilities, such as real-time editing and commenting features. These features allow multiple users to work on the same presentation simultaneously, making it easier to gather input and make changes in real-time. Additionally, consider whether the creator provides cloud storage options to securely store and share your presentations with team members or clients.
Integration with Other Tools
To streamline your workflow and enhance productivity, consider a PowerPoint Presentation Creator that integrates with other tools you regularly use. Look for integrations with popular platforms like Microsoft Office Suite, Google Drive, Dropbox, or project management software. These integrations will enable you to import and export files seamlessly while ensuring compatibility across different devices and platforms.
In conclusion, when choosing a PowerPoint Presentation Creator, look for a user-friendly interface, an extensive template library, advanced design tools, collaboration capabilities, and integration with other tools. By considering these top five features, you can find the perfect creator that suits your needs and helps you create compelling presentations that leave a lasting impact on your audience.
This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.
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Effective Presentation skills
Published by Bertha Benson Modified over 4 years ago
Presentation on theme: "Effective Presentation skills"— Presentation transcript:
Oral Presentation Instructions Senior Exit Project
PRESENTATION SKILLS PART B 1. 1.KNOW YOUR AUDIENCE A presentation is a dialogue between you and your audience and they will judge your presentation on:
Giving Presentations Dr. Mark Matthews, Student Learning Development.
Your Audience/Training Group The Content The Delivery Yourself.
Christine Bauer-Ramazani, with contributions from Colin Pillay Effective Presentations.
Making Effective Presentations Dr. Ruth Yontz Department of Finance University of Illinois.
Christine Bauer-Ramazani Saint Michael’s College Effective Presentations.
Oral presentation techniques By Jan Bollen 1. Agenda Situation Title Structure Agenda Storyline Production of slides Visual aids Practice Evaluation 2.
ORAL PRESENTATION SKILLS Radhika Jaidev. OBJECTIVES At the end of the lecture, you should be able to: Understand the purpose of a proposal presentation.
Technically Speaking Dr. Sarah Wang Duane Long Outline Importance Elements of a Good Talk Presentation Style.
Delivering An Effective Presentation. Objectives 1.To share information and experiences on presentation delivery. 2.To recognize, address and deal with.
Presentation Skills Clara McCabe.
Oral Presentations WISER. Overview Video clip Your topic Structuring your talk Visual aids You & your body!
PRESENTATION SKILLS SKILLS. Three Rules Keep it short and simple Don’t worry about repeating yourself Practice makes perfect.
DESIGNING & DELIVERING ORAL PRESENTATIONS ENG123 – TECHNICAL COMMUNICATION.
Unit 5. Know your topic and become an expert Have an idea what the background is of your audience is so you will know how much detail to go into and.
Nature and Importance of Oral Presentations
Chapter 20 Choose and Rehearse a Method of Delivery and
1ICT 421 IT Professional Practice Semester 1, 2005 Presentations Diana Adorno.
MS. SUHA JAWABREH LECTURE # 16 Oral Communication.
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8. ORAL AND VISUAL PRESENTATIONS
8.2 Developing Presentation Skills
Suzan Last and Monika Smith
Like any kind of advanced communication skill, the art of giving effective presentations is not in-born; it requires deliberate practice — that is, systematic practice that requires focused attention on improving, and making use of feedback from others to help you do so. An excellent way to learn more about delivering effective presentations is to follow a systematic process:
- Observe others
- Study their strategies and reflect on their effectiveness
- Select and practice strategies that will work for you; reflect and get feedback from others.
Step 1: Observation
You can learn a lot simply by observing how successful public speakers “work the room” and engage their audience. Observe what they do. How do they use their voice as a tool of communication? How do they deploy tone, pausing, pacing, and projection? What do they do with their hands? How do they make use of the physical space around them? Take note of how speakers physically operate, either in person or on media: identify what they do, make note of what you think works well and what doesn’t, then put what you’ve learned into practice.
As a student, you might start by observing your professors. Aim to identify what makes one professor a great lecturer and another less engaging. Compare what they do with their voice, their hands, their gestures, their movements. Pay attention to how they pace their talk to draw you in and create emphasis. Reflect on what they do to convey a sense of enthusiasm for what they’re talking about—or fail to do so. You want to know what kinds of things to avoid—a dull monotonous tone, for example—as well as what kinds of things to adopt to ensure your voice comes across as a powerful tool for communicating your ideas clearly and emphatically.
EXERCISE 8.1: Observation in action
Whether observing your favourite professor give a lecture; watching your favourite podcaster, TV or YouTube presenter; or viewing the videos linked below, turn your observations into an active learning experience: create a list of what the speakers do well as speakers , and then use them as role models. The goal is to create a toolkit of practical tips, approaches, and ideas for building confidence, developing your own “spark” as public speaker, and engaging your audience. In short, watch, observe, and learn.
Here are some public speakers on film that you may enjoy watching and learning from:
- Really achieving your childhood dreams by Randy Pausch,  computer scientist (Carnegie Mellon). As you watch the video, make note not simply of what he says, but how he says it.
- “The Wisdom of a Third Grade Dropout” by Rick Rigsby 
- “The Joy of Stats” by Hans Rosling  offers an engaging and inspiring description of 250,000 data points from over 200 years for 200 countries—in 4 minutes flat!
Step 2: Study and Reflect
Learning from experts who lay out a set of simple techniques is a confidence builder because it shows that great speakers are made, not born. With deliberate practice, anyone can do this. There are no mysteries, just specific, applicable strategies that anyone can adopt to establish rapport with an audience and make a meaningful impact.
Here are some more great online resources to help you develop further:
- Advanced Public Speaking Institute (Tips )
- Toastmasters 5 tips for public speaking (YouTube)
- 10 Most Common Rookie Mistakes in Public Speaking – Terry Gault (Prezi Blog)
- The Power of your Hands – Allan Pease (TED)
- How to Sound Smart in your TED Talk − Will Stephen (TED)
- How I Overcame my Fear of Public Speaking − Danish Dhamani (TED)
Take notes from the sources while you study them. Making written notes about points you want to remember can be an effective way to promote deep learning. As you watch each of the videos, identify 2-3 key tips. If you are doing this activity in class, share your “top two” tips with classmates and make note of their “top two” tips in turn.
Then consider the value of the tips and strategies you’ve compiled. What makes them seem to work so well and, equally important, how could you feasibly incorporate them into your presentations to make them your own?
Step 3: Select, Practice and Assess your Progress
Now that you have identified strategies that you find effective and think might work for you, try putting them into practice. See if they add some extra “oomph” to your presentation style. Afterwards, either by engaging in self-reflection, or by asking for feedback, consider how well these strategies worked for you and whether you need to further hone, adapt, or change the way you used them.
Videos are helpful because they not only provide information, but visually demonstrate the ideas (both showing and telling); however, you can also learn from many books on the subject. Here are four classic books by public speaking experts designed to help you develop your own strong presentation skills. By focusing on aspects such as“voice,” or by getting you to create effective slideshows, they offer a range of practical, “tried and tested” approaches designed to help you build confidence, speak fluently, and hold an audience’s attention with relevant, well designed visuals.
- Lilyan Wilder, 7 Steps to Fearless Speaking offers a lively, straightforward “how to” approach to public speaking, paying special attention to what to do before you even get on stage to deliver your talk. In short, according to Lilyan Wilder, it’s all about preparation. Wilder’s seven steps have been used by many successful public figures, including George H.W. Bush, Oprah Winfrey, Fortune 500 CEO’s, as well as network anchors at CNN, CBS, and more!
- Lee LeFever, The Art of Explanation: Making your Ideas, Products, and Services Easier to Understand invites you to become an “explanation specialist” by using simple elements to motivate your audience and inspire them to say “yes!” to your designs and ideas.
- Garr Reynolds, PresentationZen: Simple Ideas on Presentation Design and Delivery provides a clear, easy-to-read set of tips for cutting through the noise and blather of modern life and reaching an audience through simple, pared-down slides and story-telling: two techniques that can help you connect with and inspire your audience in an authentic, genuine way.
- Nancy Duarte, Slide:ology: T he Art and Science of Creating Great Presentations looks to the role of presentation software in the visualization of ideas and information. Its goal is to turn you into a “visual thinker” so you can design presentation graphics that enable your audience to easily and effectively process data—an especially valuable skill for technical presenters who often have to convey complex data in meaningful ways to non-technical audiences.
EXERCISE 8.3 Build your repertoire
Visual Aids – PowerPoint Basics
Even the most dynamic speakers often make use of visual aids to accompany their presentation and help illustrate their ideas. Having well designed visuals as part of your presentation is one way for beginners and those honing their skills can add interest and audience engagement to their talks. PowerPoint is probably the most common form of visual aid used in presentations, so much discussion has been focused on the pros and cons of this medium. Indeed, a Google search of “death by PowerPoint” brings up over 90 million results!
While there are many other presentation tools out there that you should explore (and perhaps present to your classmates or colleagues in your own presentation!), PowerPoint is a standard workplace tool, so it would be wise to gain proficiency with it. The key concept to remember is that your visual aids should supplement and illustrate what you want to say to your audience. YOU are the presenter; your slides illustrate and amplify what you want to say.
When designing a PowerPoint presentation, it is helpful to be familiar with key terminology used to discuss the various elements. Here are a few terms to get started:
- Deck : the entire presentation (all the slides in the presentation; see Figure 8.2.1) .
- Gloss : what the speaker says about each slide. The speaker should not simply read what is on the slide. Slides should have minimal text in the form of key words and short bullet points. They might include key quotations. Speakers should elaborate on what is written or shown on the slide in their gloss.
- Slide : one “page” of the presentation ( Figure 8.2.2 shows one slide from the deck above) with the various elements identified.
- Slide Titles : usually at the top of the slide, the title acts as a “heading” indicating the topic to be discussed in each slide.
- Body Text: written text on the slide, often in the form of bullet points or key terms. This text should be kept to a minimum (key words/phrases; quotations you want to read out loud). Don’t write your “script” in the slide’s body text.
- Exhibits : illustrative graphics on the slides that are glossed in the presentation. You should discuss graphics and explain what is important about them.
- Decorative Graphics : Slide motifs, themes, and other non-essential images that add visual appeal to the slides, but do not illustrate substantive ideas.
- Notes : The section underneath the slide where you can write notes you want to cover in your gloss. The audience will not see the “notes” portion.
Click on the Sample PowerPoint Presentations listed below to see detailed examples of PowerPoint decks.
PowerPoint Presentation on PRESENTATIONS (.ppt)
Tuckman’s Model of Team Formation – Sample student presentation (.ppt)
Definitions in Technical Writing – Sample student presentation (.pdf) (Created by Isaac Morton)
PowerPoint is not the only visual medium you might use. Pamphlets, posters, billboards, and other kinds of displays can also work to effectively convey your message if they are well designed. Considering how to present ideas visually can be as important as determining what to say. Here are some resources to help you design visual information in a rhetorically effective way:
Visual Rhetoric page from the Online Writing Lab (OWL) at Purdue University
Rule of Thirds (Wikipedia)
Color theory (Tiger Color)
Psychology of Font Choices (The Daily Egg)
- R. Pausch, “Really achieving your childhood dreams, Sept. 18, 2007 Youtube [Online]: Available: https://www.youtube.com/watch?v=ji5_MqicxSo ↵
- R. Rigsby, “The wisdom of a third grade dropout will change your life,” Oct. 2017, Youtube [Online]. Available: https://www.youtube.com/watch?v=Bg_Q7KYWG1g ↵
- H. Rosling, “The joy of stats,” Nov. 26, 2010, YouTube [Online]. Available: https://youtu.be/jbkSRLYSojo ↵
- Keithonearth, [Bicycle image embedded in slide]. [Online]. Available: https://en.wikipedia.org/wiki/Derailleur_gears#/media/File:Derailleur_Bicycle_Drivetrain.svg . CC BY-SA 3.0 . ↵
Technical Writing Essentials by Suzan Last and Monika Smith is licensed under a Creative Commons Attribution 4.0 International License , except where otherwise noted.
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- BEGINNER TRAINING
- ADVANCED PRESENTATION TRAINING
- CORPORATE PRESENTATION TRAINING
- PRESENTATION SKILLS COACHING
- TRAINING OUTLINE
- PRESENTATION REFRESHER
- REFER A COLLEAGUE
- PRESENTATION REHEARSAL
- PRESENTATION REVIEW
- PRESENTATION SEMINAR
- ADVANCED TRAINING
- CORPORATE TRAINING
- ONLINE COURSE
- PUBLIC SPEAKING COACHING
- PUBLIC SPEAKING REFRESHER
- SPEECH REHEARSAL
- EFFECTIVE PRESENTATION TIPS
- CONFIDENT PRESENTATION TIPS
- SUCCESSFUL PRESENTATION TIPS
- PRESENTATION DESIGN TIPS
- PUBLIC SPEAKING TIPS
- TIPS FOR SPEAKERS
- PRESENTATION VIDEOS
- 10 Ways to Improve Your PowerPoint Presentation Skills
- Presentation Tips You Should Know
- See How Easily You Gain Confidence With These Confident Presentation Tips
Preparing your next PowerPoint presentation doesn’t have to be too taxing. Yes, it’s true that the medium has its problems. But you can solve most of these problems with a little bit of care and attention. So, now’s the time, to be more choosy with the PowerPoint palette. And, importantly, now's definitely the time to take on board some simple PowerPoint presentation skills.
PowerPoint Presentation Skills For Every Event
Therefore, when you are ready to prepare your next PowerPoint presentation here are ten essential tips for better PowerPoint presentation skills. And, importantly, they're simple, effective and you don't need to be a whizz at PowerPoint to really get to grips with them.
Ten Essential Tips For PowerPoint
Ten tips to enhance your PowerPoint presentation skills.
Typeface . Choose a typeface that your audience can read on your presentation screen. Experiment with a serif Typeface such as Times New Roman and sans-serif typefaces such as Arial and Verdana (Format: Replace Font).
Font . You want your words to be readable by your audience—so, aim to use a font with a point size that is fully legible: 16 point or 18 point, perhaps (Format: Font). Of course, the fonts on this RB results presentation could always be improved. But, visually it’s a good piece of work.
Colours . Your choice of typeface colour is also important (Format: Font: Color). That’s because some colours will be less visible to your audience than others. Greens and reds can be indistinct on a white background. Blues and blacks have more visibility. Therefore, don’t forget to consider your background colour scheme (Format: Background). The colour scheme on this Whitbread results presentation is a good example.
Bullet Points . It’s often the bullet point list that creates most problems for your audience. Since there are either too many bullet points, too many words per bullet or just too many lists in a presentation. They work best when you want to summarise or signpost direction. So, this is what we’ve done. And, this is where we are going. Clearly the Solitary 101 PowerPoint presentation has one clear message. But it’s totally let down by the bullet points.
Images . Aim to use images as effective visual metaphors in your presentation (Insert: Picture). This is because they will enhance and support your speech. But, do make sure that your pictures are big enough to fill the screen.
Video . Use video and audio files in your PowerPoint presentation when you have the opportunity (Insert: Movies and Sounds). Of course, it’s an ideal way to build interest and keep your audience engaged.
PowerPoint Presentation Skills For More Effective Presenting
Charts and graphs are key to many presentations (Insert: Chart). Remember to keep the charts big, without too much distracting detail. Don’t mix them with bullet points. Since doing it like that weakens their impact. So, try to use the “build” technique (Slide Show: Custom Animation). Your chart can build itself as you speak—based on rehearsed timings or your mouse click. It’s very effective. And for an example of something to avoid, you can always look at this Howard Weil PowerPoint presentation .
Special effects can make or ruin a presentation. Thus, try to be selective in your choice of PowerPoint effects (Slide Show: Animation Schemes and Slide Show: Slide Transition). Don’t allow the special effects to be more memorable than your message.
Talking . Avoid the temptation to look at your PowerPoint projection when talking. Because, each time you do so you lose eye contact with your audience. So, use the Fn F5 shortcut on your keyboard to toggle your notebook display and your projection display. Then, you can always glance at your notebook screen without losing audience contact.
Remember the point, turn and talk technique for PowerPoint. Point at the screen, turn to your audience and then make your point. That’s how you point, turn and talk in your PowerPoint presentation.
Exciting Tools In PowerPoint
PowerPoint gives you some exciting tools for your presentation to be truly successful. PowerPoint’s visual and multimedia effects can be stunning. Just beware the trap presented by too many special effects and the standard text layouts. These PowerPoint presentation skills tips should help with your next presentation.
Improve Your PowerPoint Presentation Skills
Aim to boost your PowerPoint presentation skills with these tips.
- 1 Typefaces have to be legible!
- 2 Choose your font with your audience in mind.
- 3 Work with colours carefully.
- 4 Don't use too many bullet Points.
- 5 Use big powerful images.
- 6 Video works well.
- 7 Use charts and graphs to good use.
- 8 Be wary of special effects.
- 9 Don't talk to your slides.
- 10 Practise the point, turn and talk technique.
For more PowerPoint presentation skills tips you can always join a PresentPerfect TM training course . And because you have the choice of either a scheduled course or your very own training course for your team, there’s plenty to consider. So, please don’t hesitate to get in touch when the time is right.
“Style that shows is only decorating.”
Please don't hesitate to get in touch for presentation course or coaching advice.
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Home Blog Education Presentation Skills 101: A Guide to Presentation Success
Presentation Skills 101: A Guide to Presentation Success
Getting the perfect presentation design is just a step toward a successful presentation. For the experienced user, building presentation skills is the answer to elevating the power of your message and showing expertise on any subject. Still, one can ask: is it the same set of skills, or are they dependable on the type of presentation?
In this article, we will introduce the different types of presentations accompanied by the skillset required to master them. The purpose, as always, is to retain the audience’s interest for a long-lasting and convincing message.
Table of Contents
The Importance of Presentation Skills
Persuasive presentations, instructional presentations, informative presentations, inspirational presentations, basic presentation skills, what are the main difficulties when giving a presentation, recommendations to improve your presentation skills, closing statement.
Effective communication is the answer to reaching business and academic goals. The scenarios in which we can be required to deliver a presentation are as diverse as one can imagine. Still, some core concepts apply to all presentations.
We define presentation skills as a compendium of soft skills that directly affect your presentation performance and contribute to creating a great presentation. These are not qualities acquired by birth but skills you ought to train and master to delve into professional environments.
You may ask: is it really that evident when a presenter is not prepared? Here are some common signs people can experience during presentations:
- Evasive body language: Not making eye contact with the audience, arms closed tightly to the body, hands in pockets all the time.
- Lack of interest in the presenter’s voice: dull tone, not putting an effort to articulate the topics.
- Doubting when asked to answer a question
- Irksome mood
The list can go on about common presenter mistakes , and most certainly, it will affect the performance of any presented data if the lack of interest by the presenter is blatantly obvious. Another element to consider is anxiety, and according to research by the National Institute of Mental Health, 73% of the population in the USA is affected by glossophobia , which is the fear of public speaking, judgment, or negative evaluation by other people.
Therefore, presentation skills training is essential for any business professional who wants to achieve effective communication . It will remove the anxiety from presentation performance and help users effectively deliver their message and connect with the audience.
Archetypes of presentations
Persuasive presentations aim to convince the audience – often in short periods – to acquire a product or service, adhere to a cause, or invest in a company. For business entrepreneurs or politicians, persuasive presentations are their tool for the trade.
Unless you aim to be perceived as an imposter, a proper persuasive presentation has the elements of facts, empathy, and logic, balanced under a well-crafted narrative. The central pillar of these presentations is to identify the single factor that gathered your audience: it could be a market need, a social cause, or a revolutionary concept for today’s society. It has to be something with enough power to gather critiques – both good and bad.
That single factor has to be backed up by facts. Research that builds your hypothesis on how to solve that problem. A deep understanding of the target audience’s needs , concerns, and social position regarding the solution your means can offer. When those elements are in place, building a pitch becomes an easy task.
Graphics can help you introduce information in a compelling format, lowering the need for lengthy presentations. Good presentation skills for persuasive presentations go by the hand of filtering relevant data and creating the visual cues that resonate with what your audience demands.
One powerful example of a persuasive presentation is the technique known as the elevator pitch . You must introduce your idea or product convincingly to the audience in a timeframe between 30 seconds and less than 2 minutes. You have to expose:
- What do you do
- What’s the problem to solve
- Why is your solution different from others
- Why should the audience care about your expertise
For that very purpose, using engaging graphics with contrasting colors elevates the potential power of your message. It speaks professionalism, care for details, and out-of-the-box thinking. Knowing how to end a presentation is also critical, as your CTAs should be placed with care.
Therefore, let’s resume the requirements of persuasive presentations in terms of good presentation skills:
- Identifying problems and needs
- Elaborating “the hook” (the element that grabs the audience’s attention)
- Knowing how to “tie” your audience (introducing a piece of information related to the hook that causes an emotional impact)
- Broad knowledge of body language and hand gestures to quickly convey your message
- Being prepared to argue a defense of your point of view
- Handling rejection
- Having a proactive attitude to convert opportunities into new projects
- Using humor, surprise, or personal anecdotes as elements to sympathize with the audience
- Having confidence
- Be able to summarize facts and information in visually appealing ways
You can learn more about persuasive presentation techniques by clicking here .
In the case of instructional presentations, we ought to differentiate two distinctive types:
- Lecture Presentations : Presentations being held at universities or any other educative institution. Those presentations cover, topic by topic, and the contents of a syllabus and are created by the team of teachers in charge of the course.
- Training Presentations : These presentations take place during in-company training sessions and usually comprise a good amount of content that is resumed into easy-to-take solutions. They are aimed to coach employees over certain topics relevant to their work performance. The 70-20-10 Model is frequently used to address these training situations.
Lecture presentations appeal to the gradual introduction of complex concepts, following a structure set in the course’s syllabus. These presentations often have a similar aesthetic as a group of professors or researchers created to share their knowledge about a topic. Personal experience does tell that course presentations often rely on factual data, adequately documented, and on the theoretical side.
An example of a presentation that lies under this concept is a Syllabus Presentation, used by the teaching team to introduce the subject to new students, evaluation methods, concepts to be learned, and expectations to pass the course.
On the other hand, training presentations are slide decks designed to meet an organization’s specific needs in the formal education of their personnel. Commonly known as “continuous education,” plenty of companies invest resources in coaching their employees to achieve higher performance results. These presentations have the trademark of being concise since their idea is to introduce the concepts that shall be applied in practice sessions.
Ideally, the training presentations are introduced with little text and easy-to-recognize visual cues. Since the idea is to summarize as much as possible, these are visually appealing for the audience. They must be dynamic enough to allow the presenter to convey the message.
Those key takeaways remind employees when they revisit their learning resources and allow them to ruminate on questions that fellow workers raise.
To sum up this point, building presentation skills for instructional presentations requires:
- Ability to put complex concepts into simpler words
- Patience and a constant learning mindset
- Voice training to deliver lengthy speeches without being too dense
- Ability to summarize points and note the key takeaways
- Empathizing with the audience to understand their challenges in the learning process
The informative presentations take place in business situations, such as when to present project reports from different departments to the management. Another potential usage of these presentations is in SCRUM or other Agile methodologies, when a sprint is completed, to discuss the advance of the project with the Product Owner.
As they are presentations heavily dependent on data insights, it’s common to see the usage of infographics and charts to express usually dense data in simpler terms and easy to remember.
Informative presentations don’t just fall into the business category. Ph.D. Dissertation and Thesis presentations are topics that belong to the informative presentations category as they condense countless research hours into manageable reports for the academic jury.
Since these informational presentations can be perceived as lengthy and data-filled, it is important to learn the following professional presentation skills:
- Attention to detail
- Be able to explain complex information in simpler terms
- Creative thinking
- Powerful diction
- Working on pauses and transitions
- Pacing the presentation, so not too much information is divulged per slide
The leading inspirational platform, TEDx, comes to mind when talking about inspirational presentations. This presentation format has the peculiarity of maximizing the engagement with the audience to divulge a message, and due to that, it has specific requirements any presenter must meet.
This presentation format usually involves a speaker on a stage, either sitting or better standing, in which the presenter engages with the audience with a storytelling format about a life experience, a job done that provided a remarkable improvement for society, etc.
Empathizing with the audience is the key ingredient for these inspirational presentations. Still, creativity is what shapes the outcome of your performance as people are constantly looking for different experiences – not the same recipe rephrased with personal touches. The human factor is what matters here, way above data and research. What has your experience to offer to others? How can it motivate another human being to pursue a similar path or discover their true calling?
To achieve success in terms of communication skills presentation, these inspirational presentations have the following requirements:
- Focus on the audience (engage, consider their interests, and make them a part of your story)
- Putting ego aside
- Creative communication skills
- Storytelling skills
- Body language knowledge to apply the correct gestures to accompany your story
- Voice training
- Using powerful words
After discussing the different kinds of presentations we can come across at any stage of our lives, a group of presentation skills is standard in any type of presentation. See below what makes a good presentation and which skills you must count on to succeed as a presenter.
Punctuality is a crucial aspect of giving an effective presentation. Nothing says more about respect for your audience and the organization you represent than delivering the presentation on time . Arriving last minute puts pressure on the tech team behind audiovisuals, as they don’t have enough preparation to test microphones, stage lights, and projector settings, which can lead to a less powerful presentation Even when discussing presentations hosted in small rooms for a reduced audience, testing the equipment becomes essential for an effective presentation.
A solution for this is to arrive at least 30 minutes early. Ideally, one hour is a sweet spot since the AV crew has time to check the gear and requirements for your presentation. Another benefit of this, for example, in inspirational presentations, is measuring the previous presenter’s impact on the audience. This gives insights about how to resonate with the public, and their interest, and how to accommodate your presentation for maximum impact.
Our bodies can make emotions transparent for others, even when we are unaware of such a fact. Proper training for body language skills reduces performance anxiety, giving the audience a sense of expertise about the presented topic.
Give your presentation and the audience the respect they deserve by watching over these potential mistakes:
- Turning your back to the audience for extended periods : It’s okay to do so when introducing an important piece of information or explaining a graph, but it is considered rude to give your back to the audience constantly.
- Fidgeting : We are all nervous in the presence of strangers, even more, if we are the center of attention for that moment. Instead of playing with your hair or making weird hand gestures, take a deep breath to center yourself before the presentation and remember that everything you could do to prepare is already done. Trust your instincts and give your best.
- Intense eye contact : Have you watched a video where the presenter stared at the camera the entire time? That’s the feeling you transmit to spectators through intense eye contact. It’s a practice often used by politicians to persuade.
- Swearing : This is a no-brainer. Even when you see influencers swearing on camera or in podcasts or live presentations, it is considered an informal and lousy practice for business and academic situations. If you have a habit to break when it comes to this point, find the humor in these situations and replace your swear words with funny alternatives (if the presentation allows for it).
Voice Tone plays a crucial role in delivering effective presentations and knowing how to give a good presentation. Your voice is a powerful tool for exposing your ideas and feelings . Your voice can articulate the message you are telling, briefing the audience if you feel excited about what you are sharing or, in contrast, if you feel the presentation is a burden you ought to complete.
Remember, passion is a primary ingredient in convincing people. Therefore, transmitting such passion with a vibrant voice may help gather potential business partners’ interest.
But what if you feel sick prior to the presentation? If, by chance, your throat is sore minutes before setting foot on the stage, try this: when introducing yourself, mention that you are feeling a bit under the weather. This resonates with the audience to pay more attention to your efforts. In case you don’t feel comfortable about that, ask the organizers for a cup of tea, as it will settle your throat and relax your nerves.
Believe it or not, people still feel challenged by technology these days. Maybe that’s the reason why presentation giants like Tony Robbins opt not to use PowerPoint presentations . The reality is that there are plenty of elements involved in a presentation that can go wrong from the tech side:
- A PDF not opening
- Saving your presentation in a too-recent PowerPoint version
- A computer not booting up
- Mac laptops and their never-ending compatibility nightmare
- Not knowing how to change between slides
- Not knowing how to use a laser pointer
- Internet not working
- Audio not working
We can come up with a pretty long list of potential tech pitfalls, and yet more than half of them fall in presenters not being knowledgeable about technology.
If computers aren’t your thing, let the organization know about this beforehand. There is always a crew member available to help presenters switch between slides or configure the presentation for streaming. This takes the pressure off your shoulders, allowing you to concentrate on the content to present. Remember, even Bill Gates can get a BSOD during a presentation .
Presentations, while valuable for conveying information and ideas, can be daunting for many individuals. Here are some common difficulties people encounter when giving presentations:
Public Speaking Anxiety
Glossophobia, the fear of public speaking, affects a significant portion of the population. This anxiety can lead to nervousness, trembling, and forgetfulness during a presentation.
Lack of Confidence
Many presenters struggle with self-doubt, fearing that they may not be knowledgeable or skilled enough to engage their audience effectively.
Organizing information in a coherent and engaging manner can be challenging. Presenters often grapple with how to structure their content to make it easily digestible for the audience.
Keeping the audience’s attention and interest throughout the presentation can be difficult. Distractions, disengaged attendees, or lack of interaction can pose challenges.
Technology glitches, such as malfunctioning equipment, incompatible file formats, or poor internet connectivity, can disrupt presentations and increase stress.
Striking the right balance between providing enough information and staying within time limits is a common challenge. Going over or under the allotted time can affect the effectiveness of the presentation.
Handling Questions and Challenges
Responding to unexpected questions, criticism, or challenges from the audience can be difficult, especially when presenters are unprepared or lack confidence in their subject matter.
Visual Aids and Technology
Creating and effectively using visual aids like slides or multimedia can be a struggle for some presenters. Technical competence is essential in this aspect.
Language and Articulation
Poor language skills or unclear articulation can hinder effective communication. Presenters may worry about stumbling over words or failing to convey their message clearly.
Maintaining appropriate and confident body language can be challenging. Avoiding nervous habits, maintaining eye contact, and using gestures effectively requires practice.
Overcoming Impersonal Delivery
In virtual presentations, maintaining a personal connection with the audience can be difficult. The absence of face-to-face interaction can make it challenging to engage and read the audience.
Cultural and Diversity Awareness
Presenting to diverse audiences requires sensitivity to cultural differences and varying levels of familiarity with the topic.
In this section, we gathered some tips on how to improve presentation skills that can certainly make an impact if applied to your presentation skills. We believe these skills can be cultivated to transform into habits for your work routine.
Tip #1: Build a narrative
One memorable way to guarantee presentation success is by writing a story of all the points you desire to cover. This statement is based on the logic behind storytelling and its power to connect with people .
Don’t waste time memorizing slides or reading your presentation to the audience. It feels unnatural, and any question that diverts from the topic in discussion certainly puts you in jeopardy or, worse, exposes you as a fraud in the eyes of the audience. And before you ask, it is really evident when a presenter has a memorized speech.
Build and rehearse the presentation as if telling a story to a group of interested people. Lower the language barrier by avoiding complex terms that maybe even you aren’t fully aware of their meaning. Consider the ramifications of that story, what it could lead to, and which are the opportunities to explore. Then, visualize yourself giving the presentation in a natural way.
Applying this technique makes the presentation feel like second nature to you. It broadens the spectrum in which you can show expertise over a topic or even build the basis for new interesting points of view about the project.
Tip #2: Don’t talk for more than 3 minutes per slide
It is a common practice of presenters to bombard the audience with facts and information whilst retaining the same slide on the screen. Why can this happen? It could be because the presenter condensed the talk into very few slides and preferred to talk. The reality is that your spectators won’t retain the information you are giving unless you give visual cues to help that process.
Opt to prepare more slides and pace your speech to match the topics shown on each slide. Don’t spend more than 3 minutes per slide unless you have to introduce a complex piece of data. Use visual cues to direct the spectators about what you talk about, and summarize the principal concepts discussed at the end of each section.
Tip #3: Practice meditation daily
Anxiety is the number one enemy of professional presenters. It slowly builds without you being aware of your doubts and can hinder your performance in multiple ways: making you feel paralyzed, fidgeting, making you forget language skills or concepts, affecting your health, etc.
Meditation is an ancient practice taken from Buddhist teachings that train your mind to be here in the present. We often see the concepts of meditation and mindfulness as synonyms, whereas you should be aware that meditation is a practice that sets the blocks to reach a state of mindfulness. For presenters, being in the here and now is essential to retain focus, but meditation techniques also teach us to control our breathing and be in touch with our body signals when stress builds up.
The customary practice of meditation has an impact on imagination and creativity but also helps to build patience – a skill much needed for connecting with your audience in instructional presentations.
Having the proper set of presentation skills can be quite subjective. It goes beyond presentation tips and deepens into how flexible we can be in our ability to communicate ideas.
Different presentations and different audiences shape the outcome of our efforts. Therefore, having a basic understanding of how to connect, raise awareness, and empathize with people can be key ingredients for your career as a presenter. A word of advice: success doesn’t happen overnight. It takes dedication and patience to build communication skills . Don’t condition your work to believe you will be ready “someday”; it’s best to practice and experience failure as part of the learning process.
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