How to Write a Job Application Cover Letter

Writing a cover letter is essential when applying for jobs. This is the perfect way to express how your specific skills are relevant to the open position. Wow your future employer with this simple cover letter example format.

Writing a first draft makes your letter concise and professional, states The Balance Careers. Organize your thoughts by making a list of what you’re trying to convey. Make sure you prioritize certain aspects like your previous job experience and why you would be a good fit for the position. Clearly state what position you’re interested in and why. Think about why you’re applying and what caught your eye about this specific position. Your cover letter will be easier to write after your thoughts are collected and organized.

Customize Your Salutation

When writing a salutation, make sure you know who you are writing to. Is this person the owner of the company or a Human Resources administrator? If you’re not sure, research the company to find out. Addressing your cover letter to a specific person shows initiative and attention to detail. After your salutation, start your letter with a short introduction of yourself. This gives future employers insight into who you are and the purpose of your cover letter.

Write Intentionally

Your cover letter should be no more than one page, so keep your points brief. Clearly state what position you are interested in and why. Explain why you are a good fit for the company because of your past job experience. If you have no similar job experience, let the employer know why you are changing career paths. Expand on your skills and give specific examples of how that skill set helped you at your last position. Name projects you’ve worked on and show results.

Close Your Letter

End your cover letter with a brief sentence and sign off. Thank the employer for their time and express your interest towards the job again. Let them know you’ll follow up with them if you do not hear back within a week and leave your contact information. Sign off with a professional farewell and leave room for a signature if sending a hard copy.

Edit and Proofread

As you finish writing your cover letter, make sure you take time to edit and proofread your document. Make sure it’s structured in a professional format with the company’s information, the salutation and introduction, the body of the letter, a brief closing sentence and farewell. Check for spelling and grammar mistakes to ensure a formal result. Make sure all names are spelled correctly, as well.

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Professional Administrator Cover Letter Example for 2023

Read for inspiration or use it as a base to improve your own Administrator cover letter. Just replace personal information, company application data and achievements with your own.

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Professional administrator cover letter tips to help you stand out

According to 83% of hiring managers, cover letters are an important part of every recruiter’s decision-making process.

What’s more, 72% of them will expect you to hand in a great cover letter, even if this part is listed as ‘optional’ on the job advert.

And if you ask our experts, cover letters are an amazing opportunity to tell a personal story and make the right first impression.

But what exactly is a cover letter and how to write a good one? Let’s see…

administrator coverletter.png

So what does a good cover letter look like?

Well, it’s written in a tone of voice that matches the specific company’s culture, and it’s not just a long-form resume. It’s also focused on making the right impression.

We advise you to talk about your achievements, goals, and motivations, rather than just plainly listing your skills and experience. Try to tell a personal story.

And if that’s not enough, we have some additional pro tips for you.

How to choose the most suitable salutation and make a good impression

Address your cover letter directly to the hiring manager, whenever possible. This has proven to be a good approach for two reasons.

First, it shows your attention to detail.

Second, it proves that you’re willing to do some research and go the extra mile for the sake of success.

But if finding the recruiter’s name is too difficult, you can go for a traditional gender-neutral phrase.

Here’s our selection of strong salutations. Feel free to borrow any of them:

  • Dear Human Resources Manager
  • Dear Mr. Johnson
  • Dear Head of [team you're applying for]
  • Dear Nathan Lovelace

A noteworthy introduction is what will grab the reader by the collar and make them want to get to know you better.

But what’s the best way to begin your cover letter? Highlighting your excitement about the position!

Be honest and original – this will get you remembered. You can even link your excitement to the reasons why you’d like to grow in this exact field.

Talk about your hard and soft skills

Listing hard skills on your resume is quite straightforward, isn’t it? But when it comes to writing a memorable Administrator cover letter, you need to be a bit more creative.

The thing is, cover letters are designed to tell a story. To show the thought process behind your achievements and motivations. To put the recruiter in your shoes and allow them to get to know you better.

Maybe you want to share how you deal with challenges? Or what helps you reach your goals? It doesn’t really matter.

And while soft skills are important, hard skills shouldn’t be skipped either. Mentioning some hard skills (especially the ones listed by the recruiter) is always a great idea. This will help you pass applicant tracking systems (ATS) that screen documents for certain keywords.

Prove how your skills can help the company grow

Having a paragraph that shows you’re aware of the company and the issues it faces is always a good idea. It proves your enthusiasm to join the team and makes a great impression.

For bonus points, you could also share how some of your strengths could help resolve company or even industry problems.

Go for an actionable ending

While a strong introduction makes a great first impression, a confident, yet considerate conclusion is essentially what will get you a callback.

There are different ways to end your cover letter. But remember – the closing line you choose should match the company culture.

Your safest bet would be going for traditional phrases like “Looking forward to hearing from you” or “Looking forward to your reply”. For bonus points, add a simple “Thank you for your time and consideration”.

Administrator cover letter

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Pair your cover letter with a resume that leaves an impression

If you want to leave a long-lasting impression, pair your cover letter with an equally good resume.

Check out our Administrator resume examples or hire an expert to help you.

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Executive Administrator Cover Letter Example (Free Guide)

Create an executive administrator cover letter that lands you the interview with our free examples and writing tips. use and customize our template and land an interview today..

Executive Administrator Cover Letter Example

Are you looking for a job as an Executive Administrator? Writing a great cover letter is essential for getting your application noticed. This guide will provide step-by-step instructions on how to write an effective and compelling cover letter that will help you stand out from the competition.

We will cover:

  • How to write a cover letter, no matter your industry or job title.
  • What to put on a cover letter to stand out.
  • The top skills employers from every industry want to see.
  • How to build a cover letter fast with our professional Cover Letter Builder .
  • What a cover letter template is, and why you should use it.

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Executive Administrator Cover Letter Sample

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Dear [Hiring Manager],

I am writing to apply for the Executive Administrator position at [Company Name], as advertised on [Job Board]. With a strong background in executive support and administration, I am confident that I would make an excellent addition to your team.

In my most recent role as Executive Administrator at [Previous Company], I was responsible for providing comprehensive administrative and operational support to the CEO. I was heavily involved in managing and organizing calendars, setting up meetings, and coordinating travel arrangements. I also had the opportunity to work with senior management on various projects, including developing presentations, researching, and developing detailed reports and memos. I even had the chance to work with external stakeholders and create and manage relationships with them.

My interpersonal and communication skills are strong, and I am confident in my ability to work with people from various backgrounds. My experience in executive support has also allowed me to acquire a comprehensive understanding of the expectations and needs of high-level executives. I am a quick learner and am able to adjust to different circumstances quickly and effectively.

My previous experience has provided me with the necessary skills and knowledge to effectively and efficiently fulfill the duties of Executive Administrator. I am confident that I will be a great asset to [Company Name] and am excited to discuss my candidacy in further detail.

Thank you for your time and consideration. I look forward to hearing from you.

Sincerely, [Your Name]

Why Do you Need a Executive Administrator Cover Letter?

  • A Executive Administrator cover letter is an important part of your job application and should be tailored to the position you are applying for.
  • It should highlight your relevant experience and skills, and demonstrate why you are an ideal candidate for the job.
  • Your cover letter will be the first impression a potential employer has of you, so it is important that it is concise, professional, and well-written.
  • It should also be customized to the specific job you are applying for, incorporating keywords from the job description and emphasizing your unique qualifications.
  • A strong cover letter can help you stand out from the competition and increase the chances of getting an interview.
  • It can also be used to demonstrate your written communication skills, which are often key criteria for executive administrator positions.

A Few Important Rules To Keep In Mind

  • Start your cover letter with a strong introduction that expresses your enthusiasm for the role and contains a reference to the job you are applying for.
  • Outline your relevant skills, experiences, and qualifications that make you a suitable candidate for the role.
  • Highlight your most relevant qualifications, such as your education, certifications, and other relevant skills.
  • Explain why you believe you would be the best fit for the role.
  • Include a call to action, such as requesting an interview or showing interest in discussing the position further.
  • Close the letter with a polite thank you and a signature.
  • Proofread your letter to ensure it is free from errors and is easy to read and understand.

What's The Best Structure For Executive Administrator Cover Letters?

After creating an impressive Executive Administrator resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Executive Administrator cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Executive Administrator Cover Letters:

  • Your contact information, including the date of writing
  • The recipient's details, such as the company's name and the name of the addressee
  • A professional greeting or salutation, like "Dear Mr. Levi,"
  • An attention-grabbing opening statement to captivate the reader's interest
  • A concise paragraph explaining why you are an excellent fit for the role
  • Another paragraph highlighting why the position aligns with your career goals and aspirations
  • A closing statement that reinforces your enthusiasm and suitability for the role
  • A complimentary closing, such as "Regards" or "Sincerely," followed by your name
  • An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

  • Your Full Name: Begin with your first and last name, written in a clear and legible format.
  • Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
  • Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

  • Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
  • Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
  • Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

  • Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
  • Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
  • Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
  • Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
  • Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

As an experienced Executive Administrator with over 10 years of experience in office administration, customer service, and project management, I am confident that I can make a meaningful contribution to your company.

My ability to effectively manage and coordinate multiple projects while providing top-notch customer service has enabled me to excel in a wide range of administrative roles. I am an excellent communicator with a keen eye for detail and a strong commitment to creating and maintaining positive relationships.

My expertise includes:

  • Organization: Developing efficient filing systems, creating schedules, and managing workloads
  • Customer Service: Handling customer inquiries, responding to requests, and resolving issues
  • Project Management: Coordinating and managing complex projects, delegating tasks, and providing guidance
  • Communication: Drafting professional emails, creating presentations, and proofreading documents
  • Budgeting: Managing expenses, preparing financial reports, and tracking budgets

Throughout my career, I have consistently achieved excellent results and earned recognition from colleagues and supervisors for my hard work and dedication. I am confident that my expertise and enthusiasm will make a positive impact on your team.

I am excited by the opportunity to learn more about the position and discuss how I can contribute to your organization. Thank you for your time and consideration. I look forward to hearing from you.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

  • Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
  • Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
  • Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
  • Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
  • Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
  • Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing an Executive Administrator Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

  • Failing to tailor the letter to the specific job and company.
  • Failing to proofread for grammar and spelling errors.
  • Using generic language that could apply to any job.
  • Focusing too much on personal interests and experiences.
  • Including irrelevant information that is not related to the job.
  • Making negative statements about current or former employers.
  • Not addressing the letter to a specific person.
  • Using a generic greeting, such as “To whom it may concern.”
  • Giving too much detail about your qualifications and experiences.
  • Providing a list of accomplishments without explaining how they are relevant to the job.
  • Making exaggerated claims or promises.
  • Including information about salary requirements.

Key Takeaways For an Executive Administrator Cover Letter

  • Highlight your organizational skills and experience
  • Demonstrate your ability to work independently and as part of a team
  • Showcase your proficiency in office software and tools
  • Emphasize any relevant certifications or qualifications
  • Mention your strengths in time management, communication, and problem solving
  • Highlight your professional attitude and enthusiasm for the role
  • Describe any relevant experience in the field
  • Express your commitment to customer service and satisfaction


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