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5S Training Presentations

5s pptx and 5s pdf downloads.

If you want to learn all about 5S then the following 5S presentations in ppt (PowerPoint) format and PDF format are available to you for free download. Please note that these 5S Training presentation files are protected by copyright and are to be downloaded for your own personal use only.

  • Any commercial use of these 5S presentations and the content therein is prohibited without prior permission. Requests for permission to use can be made through the contact page of http://leanmanufacturingtools.org/contact-page/
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These lean manufacturing training presentations are organized so that you can tackle the ideas behind 5S one step at a time, for your own education or even to train others within your own organization. Breaking them up into bite sized chunks allows you to learn or teach 5S in manageable and understandable sections even if your available time is limited.

These presentations can be use in conjunction with the following pages here;

Running your own 5S program

How to approach 5S training

Run your own 5S training course in house

5S Training PowerPoint (pptx) Presentations;

Basic introduction to 5s presentations;.

What is 5S – Learn what is 5S.

Benefits of 5S – Learn the benefits of implementing 5S within your organization.

Presentations Detailing Each 5S Stage;

5S Seiri Sort – The first stage of implementing 5S.

5S Seiton Set in Order – The second stage of implementing 5S

5S Seiso Shine – The third stage of implementing 5S

5S Seiketsu Standardize – The forth stage of implementing 5S

5S Shitsuke Sustain – The fifth and final stage of 5S implementation

Lean 6S ppt Training Presentation;

6S – How does 6S differ from 5S and why?

Presentations Supporting Your 5S Training;

5S Red Tag – Learn how to use 5S Red Tags

Runners Repeaters Strangers – Learn how to apply RRS techniques when implementing 5S

Presentation Detailing How to Plan and Conduct Your 5S Implementation;

5S Program Implementation – Step by step guide to implementing 5S within your operations.

5S Training Exercise Presentation;

Training Exercise – 5S Paper exercise; a quick and simple training exercise designed for 5S which will demonstrate the simplicity and effectiveness of 5S.

5S Training PDF Files for Download;

All of the above 5S presentations are also available as 5S PDF files for download;

What is 5S Presentation

Benefits of 5S

5S Seiri or Sort – First stage of 5S

5S Seiton or Set In Order – Second stage of 5S

5S Seiso or Shine – Third stage of 5S

5S Seiketsu or Standardize – Forth stage of 5S

5S Shitsuke or Sustain – Final stage of 5S

5S Runners Repeaters and Strangers

Implementing 5S Program

5S Training Exercise

Should you require a personalized or editable version of these 5S PowerPoint presentations or 5S PDF files just contact the author through the contact page here; Leanmanufacturingtools.org contact page .

Suggestions for improvements or additions to the above 5S training presentations are welcomed.

Related posts:

  • Lean Training, Coaching, and Presentations
  • Free Lean Presentations
  • 5S Training

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13 comments for “ 5s training presentations ”.

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i want fully details of 5s

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Hi K.P. Feel free to download any of the presentations and PDF files here to provide you with all of the info that you need on 5S.

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PLEASE BRIEF ON 5S / 6S , LATEST VERSION. 6 SIGMA.

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let me know more about it

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5’S means house keeping in our Indian language . each and every letters are starting from “S” letters .so,called 1s,2s 3s,4s&5s . on japan language India language 1) seiri -short out 2)seiton -set in order 3) seiso -shine 4)seiketshu -standardization 5)sitsuke -sustain short out -1)material segregated require /un require.if, unwanted material will be put red tag and remove from our working area 2)if,required material then will be put yellow tag .3)if,not required but,well material then will be through to red zone area . Set in Order – required material will be keep by rack /cup board /shelves etc 3)shine identified material clean daily /weekly/yearly 4)standardization this 1s,2s,3s will be keep regularly. 5)sustain this work will be make habit.

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How can I download the course?

Samer, Just click on the links to download each of the 5S presentations.

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hi Earley i would like develop on these 5 s principles using my domain knowledge in the Oil and Gas upstream sector and would like to conduct workshops to our fraternity please confirm if you have any objection regards Damodaran M

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I would like to use this training for our maintenance department at Westrock Solvay ny.

I have “before” pictures ready and will have “after” pictures as well.

Would you like to see our ,ppt when complete?

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What Is the 5S Methodology?

The 5S methodology is best summarized by the philosophy, “a place for everything and everything in its place.”

You may have heard of “KonMari,” a home organization system invented by Marie Kondo. The KonMari method transforms cluttered homes into tidy and simplified living spaces. The 5S principles are similar to KonMari. However, saying that 5S is just about tidying is like saying successful manufacturing is just about speed - there is much more depth. So, let’s explore the true intent and meaning of 5S.

5S Japanese Words

5S originated as 5 Japanese words:

5S Meaning in English

In English, these 5S meanings are:

  • Sort (Seiri): Eliminate that which is not needed.
  • Straighten (Seiton): Organize what remains after sorting.
  • Shine (Seisou): Clean and inspect the work area.
  • Standardize (Seiketsu): Write standards for 5S.
  • Sustain (Shitsuke): Consistently apply the 5S standards.

At their core, these 5S activities build the discipline needed for substantial and continuous improvement by creating (and sustaining) efficient and effective work areas.

Steps of the 5S Process: Sort, Straighten, Shine, Standardize, and Sustain

Why Is 5S Important in Manufacturing?

While 5S was first developed in the context of the automotive industry, it is now widely considered an essential step for any lean manufacturing program, regardless of industry.

Embedding 5S as part of daily tasks within your company means much more than improved organization, sustained cleaning routines, and efficient activity flows. By using the 5S methodology, operators are encouraged to improve their overall work environment and reduce muda or waste .

Adherence to 5S standards is considered the foundation of Total Productive Maintenance (TPM) and an integral part of the Toyota Production System (TPS) . 5S also creates a stable platform from which Kaizen activities can be launched.

The bottom line - 5S is a low-investment, high-impact lean manufacturing tool that is predicated on people. It engages operators in “owning” their workspace and helps to instill a culture of quality, productivity, and improvement.

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What Are the 5 Benefits of a 5S System?

The key benefits of a 5S system include:

  • Creating space within your facility by removing unnecessary tools and equipment
  • Reducing waste from unnecessary motion by organizing the workspace
  • Reducing downtime and improving quality by consistently maintaining equipment
  • Engaging operators by granting them more responsibility for their work environment
  • Creating a safer work environment by ensuring it is clean and well-maintained

Now that you have a better understanding of why 5S is important and how it can benefit your manufacturing operations, let’s learn more about each of the 5S steps.

Sort (Seiri)

What is sort.

The Sort step separates items in your workspace that you know you need from items that you do not or may not need. Move the latter to a “red tag” holding area.

Sort: Separate and organize objects in your workplace between things you do and do not use

Why Do You Need Sort?

Sort enables you to have a more productive workspace by removing unneeded clutter (and eliminating distractions). It also is a first step towards opening up space that can be used for other things.

How Do You Implement Sort?

Separate necessary items (e.g., tools, parts, and materials) from unnecessary items. We recommend sorting items into four categories:

  • Items needed in this work area. These are items you know that you regularly use in the context of this work area and thus will stay in this work area.
  • Items needed in another work area. These are typically misplaced items. If an item is used in another work area, “sort” it into that area by delivering it to the team member responsible for that work area.
  • Items you may need. For items you are unsure about, use the 5S “red tag” system. Mark such items with red tags, which at a minimum, should include the name of who tagged the item, why it is thought to no longer be needed, a proposed review date, and the name of the manager who must approve of disposal. Move the item to a red tag holding area, which should be organized by review month to make it easy to manage the area.
  • Items you do not need. These are items that you are 100% confident are not needed. They should be immediately discarded, recycled, or donated, or sold if in good condition.

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What Are Some Examples of Sort?

  • Remove waste (or muda) from your workspace.
  • Discard broken or old parts using 5S red tags.
  • Responsibly recycle materials and papers.
  • Separate everyday tools from special-case tools.
  • Avoid overfilling your workspace with excess materials.
  • Create an overflow area outside of the workspace for duplicate materials, tools, and parts.

Straighten (Seiton)

What is straighten.

The Straighten step thoroughly organizes the items that remain after sorting, making frequently used items easily accessible and providing every item a clear and easy-to-find home.

Straighten: After clearing out objects you don't need, you can organize or straighten out what remains

Why Do You Need to Straighten?

Straighten enables every item to have a specific home where it can be easily found and to which it can be easily returned. It reduces the waste from excess motion, as items are placed in more ergonomic locations. It is also the second step on the path to opening up space that can be used strategically toward the goal of improving production.

How Do You Implement Straighten?

After you’ve sorted items, it’s time to decide how you want to organize them. We recommend the following methodology:

  • Provide easy access to frequently used items. The key to reducing waste from excess motion is to place frequently used items within easy reach.
  • Group like items. Group the remaining items into logical categories and brainstorm the best way to organize and store each of these categories.
  • Utilize visual designs. For each group, decide on the best way to make it clear when an item is missing or misplaced. A classic example is creating a shadow board for tools.
  • Use containers. If it is appropriate for the type of item, consider organizing it within a container.
  • Unleash the labeler. If an item is too big to put into a container, consider giving it a frame and putting a label on the item in addition to the frame.
  • Be agile . Your initial straighten pass will likely deliver a significant improvement - but you are also likely to overlook some potential improvements. Plan a 5S team meeting with a focus on straightening at the one and two week points, and brainstorm further improvements as part of your initial implementation.

What Are Some Examples of Straighten?

  • Give every item a distinct “home.”
  • Use color as a way of organizing and creating meaning.
  • Integrate shadow boards and other visual indicators into the plant floor.
  • Dedicate a surface or area entirely to shadow boxes and tool storage.
  • Dedicate another surface or area entirely to working.

Shine (Seisou)

What is shine.

The Shine step elevates the work area by ensuring thoroughly cleaned and inspected tools, equipment, and other items. It also can include routine maintenance on equipment, which is one of the ways it flows directly into TPM .

Shine: Clean your objects, workstation, and machinery - starting at the source

Why Do You Need to Shine?

Shine creates a work environment that engages and empowers operators by giving them more responsibility and agency over their work area. It also helps them to identify problems before they interfere with production. For example, in a clean work environment, it is much easier to spot emerging issues such as fluid leaks, material spills, metal shavings from unexpected wear, hairline cracks in mechanisms, etc.

How Do You Implement Shine?

After you’ve straightened items, it’s time to elevate the work area by cleaning, inspecting, and in some cases, performing routine maintenance. We recommend the following:

  • Grab the metaphorical spray bottle. Using appropriate cleaners and cleaning tools, make the work area sparkle. With every sweep, mop, brush, wipe, wash, and wax, strive to return your workspace to its former glory. Be Miyagi.
  • Find the source. The guiding principle of this 5S step is “clean to understand”. If there are any signs of leaks, spills, or unexpected debris, strive to understand the source. It is likely an early warning of a future problem.
  • Inspect. After cleaning each item, take a moment to look it over and examine its condition. Does it need updating, maintenance, or repair?

What Are Some Examples of Shine?

  • Wipe down equipment.
  • Examine the wear of your tools.
  • Disassemble larger objects to inspect the state of their parts.
  • Investigate a recurring unclean spot or mess.
  • Make sure to follow proper cleaning procedures to prevent damage to equipment.

Standardize (Seiketsu)

What is standardize.

The Standardize step is a bridge between the first three 5S steps (Sort, Straighten, Shine) and the last step (Sustain). In this step, your goal is to capture best practices for 5S as standardized work for your team.

Standardize: Creating a set of standards and 5S systems to help create clean habits

Why Do You Need to Standardize?

Standardize makes 5S repeatable. It transforms 5S from a one-off project to a reproducible set of activities.

How Do You Implement Standardize?

It’s time to make sure all your hard work continues to pay dividends into the future. Set expectations for the future with a documented 5S process. To do so, we recommend that you:

  • Document in pairs. Have one team member walk through each 5S task as another team member documents it to ensure nothing important is missed.
  • Capture the essence. We are huge proponents of simplicity (and agile ). Capture the essence of each task and no more. Otherwise, your documentation will be difficult to maintain.
  • Prefer checklists. Checklists feel easy. Short checklists feel even easier. A great format is providing a name for each task that serves as a quick reminder and a more detailed description for training.
  • Organize to simplify. Organize your checklists by role, by shift, and by frequency (daily, weekly, monthly). This will make the 5S process much less intimidating to your team.

What Are Some Examples of Standardize?

  • Write down your 5S practices.
  • Create “implementation” checklists and “audit” checklists.
  • Create “kits” that contain the materials needed to perform a specific task.
  • Use photos and other simple visuals as part of your training materials.
  • Build a schedule for tasks.

Sustain (Shitsuke)

What is sustain.

The Sustain step ensures that 5S is applied on an ongoing basis. It transforms your standardized 5S processes into regularly completed tasks.

Sustain: Understand these changes are meant to improve the workplace and can be adapted

Why Do You Need to Sustain?

Iterative 5S processes lock in your gains and ensure further and continued progress.

How Do You Implement Sustain?

Once you’ve standardized, it’s time to continually act upon those standards. We recommend you:

  • Create a schedule. Embed 5S practices as scheduled tasks (by role, shift, and frequency).
  • Teach through demonstration. Instruct employees on how to conduct 5S tasks through demonstration and training. Showing employees what is expected of them will prepare them to conduct tasks on their own.
  • Supervise to solo. After initial 5S training for employees, gently supervise while they continue to form habits. It is easy to make mistakes or fall off course, so patiently and helpfully offer corrections when needed.
  • Adapt as necessary. When giving or receiving feedback on tasks, see where changes can be made to make the tasks easier and more efficient. Standardized work is intended to be living documentation.

What Are Some Examples of Sustain?

  • Hold a demonstration meeting to explain complex or multi-step processes.
  • Perform periodic check-ins after initial training.
  • Teach employees to run 5S audits.
  • Respond to mistakes with additional training.
  • Encourage supervisors and operators to communicate openly and constructively to find ways to improve your 5S implementation.
  • Set quarterly audit reminders for reviewing the red tag holding area.

The Bonus S of 5S

Now that you know how to implement each step in the 5S methodology and foster a culture of continuous improvement in your factory, you are ready to learn the bonus S: Safety!

5S is meant to help you improve productivity in your factory, but it is also meant to help create a safe, positive work environment for your team. While preventing workplace injuries is very important - also important is that 5S will make your plant a great place to work. Everyone enjoys a safe, clean, and logically laid out work environment, and it will motivate your employees, leading to better results on the plant floor.

How Does Each of the 5S Steps Contribute to Safety?

  • Sort removes items from the plant floor, creating more space. Of course, this space can be used to hold new tools and equipment, but it can also be used to create larger aisles and more open spaces in the factory, removing tripping hazards. Even something as simple as decluttering drawers can prevent injuries (e.g., accidental encounters with a sharp object when rummaging for the tool you need).
  • Straighten gives every item a logical home near the location where operators will use it. This prevents operators from rushing around looking for what they need, avoiding chaos on the plant floor that could cause safety hazards. For example, operators could slip, trip, or bump into one another if they have to constantly hurry around looking for tools.
  • Shine cleans the workspace and maintains equipment. This prevents leaks or spills from leaving slick spots on the floor and ensures operators have functioning tools so they don’t have to dangerously jerry-rig solutions.
  • Standardize makes clear to everyone what needs to be done and to whom each task belongs so tasks are completed on a regular basis. Confusion regarding ownership of responsibilities can cause important jobs to be missed. For example, equipment that is not consistently maintained will likely create safety concerns.
  • Sustain ensures your initial 5S efforts are not in vain, keeping your staff happy and on top of any new safety concerns as they arise. One of the most dangerous things you can have in your factory is unmotivated employees who do not care about maintaining the condition of their workplace. Ensuring their efforts to implement a 5S program are recognized and sustained will provide continued motivation.

Overall, the 5S process is worth the initial organizational work for the rewards in safety, production improvement, and employee motivation.

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Get your team up to speed on 5S with this comprehensive slide show presentation.

5S programs can have a profound impact on your facility's organization and production. In order for this change to happen, employees companywide need to be educated on the importance of 5S and its benefits. This presentation will help you accomplish that task.

  • Information presented in simple, accessible format
  • Includes in-depth explanations of the 5S steps
  • Demystifies 5S's unique red tag strategy
  • Educates teams about 5S methodology in engaging ways

5S Powerpoint Presentation

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Home PowerPoint Templates Diagrams 5S Diagram Template for PowerPoint

5S Diagram Template for PowerPoint

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5S Diagram for PowerPoint is an application of the 5-step diagram design for PowerPoint presentations that you can download and use to create presentations on Lean Manufacturing and Kaizen using the 5S Methodology.

5S model is an organizational methodology to organize and monitor the flow of a process effectively. The 5S model and technique use 5 words: Sort, Straighten, Shine, Systemize, and Sustain. Each has its meaning, and the PowerPoint template depicts all of them in a sequence. Japanese started this concept of 5 stages, leading to the technique of Just in Time Manufacturing, one of the most used in the manufacturing industry. Different stages of the process are shown on the curved arrows .

This professional presentation template shows showing the flow of a process. The presentation template starts with an overview of the process, followed by a description of each stage. The first part elaborates on the Sort step dealing with selecting the necessary resources for the process and removing unnecessary ones. Required items can be listed in bullets for further analysis and monitoring. The next step is arranging all the resources appropriately and fully using them, the Straighten step. Shine includes the monitoring of the process and the environment around it. Systemize reflects quality inspection and modifications of the product to maintain a standard. The final stage is Sustain, which deals with storing and maintaining the products in a flow.

One thing to notice about this circular org chart template is the thin portion around the 5S diagram. It can add some text like the company’s motto or some motivational quote. The layout of this PPT template  animates with each stage by focusing only on one stage at a time as the presentation goes on and dims the other stages. It completes a rotation by covering all the stages and highlighting the main points adjacent to the 5S diagram. It can also be used as a 30-60-90-day plan template , with each curved arrow showing a regular interval of some days to make a project timeline .

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5s in the workplace powerpoint presentation examples

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Presenting 5s in the workplace powerpoint presentation examples. This is a 5s in the workplace powerpoint presentation examples. This is a five stage process. The stages in this process are sustain, standardize, shine, set in order, sort.

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5s training powerpoint for lean workshops, download your free 5s powerpoint presentation  .

This Powerpoint presentation introduces your team to the basic principles and benefits of 5S in just 40-60 minutes. It’s perfect training for groups in a workshop, for individuals, or as a traditional slideshow training presentation. As a native Microsoft Powerpoint format, all 43 slides can be easily customized so you can incorporate your personal presentation style and factors that are unique to your business.

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Table of Contents

The 5s methodology , benefits of 5s methodology: , why use the 5s methodology, before 5s implementation, after 5s implementation, implementation strategies: , 5s implementation plan, tools for 5s, 5s and lean manufacturing, what is 5s methodology: implementing 5s methodology.

Implementing the 5S Methodology: The First Steps Toward Workplace Efficiency

5S is one of the first tools that can be applied in a company that is starting down the path of a continuous improvement culture. A 5S implementation helps to define the first rules to eliminate waste and maintain an efficient, safe, and clean work environment. It was first popularized by Taiichi Ohno, who designed the Toyota Production System, and Shigeo Shingo, who also put forward the concept of poka-yoke .

The 5S methodology is easy for everyone to start using. It doesn’t require any technical analysis and can be implemented globally in all types of companies, ranging from manufacturing plants to offices, small businesses to large multinational organizations — and in both private and public sectors. Its simplicity, practical applicability, and visual nature make it an engaging aid for operators, directors, and customers alike.

Operations Manager or Auditor? Your Choice

Operations Manager or Auditor? Your Choice

The 5S methodology is divided into 5 steps essential for achieving its goals. We will discuss each step in detail.

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The first step in the 5S methodology is to sort. This step involves identifying the necessary items in your workspace and eliminating any excess or unnecessary items. This helps to reduce clutter, minimize distractions, and streamline the workspace.

Set in Order:

The second step is to set it in order. This step involves organizing the necessary items logically and systematically. This includes assigning a specific location for each item and labeling them for easy identification. This helps to reduce search time and eliminate the need for excess inventory.

The third step in the 5S methodology is to shine. This step involves cleaning and maintaining the workspace. This includes regular cleaning, inspection, and maintenance to ensure everything is in working order and defects-free.

Standardize:

The fourth step in the 5S methodology is to standardize. This step involves creating a set of guidelines and procedures for maintaining the workspace. This includes documenting the previous three steps and establishing a regular schedule for their implementation.

The final step in the 5S methodology is to sustain. This step involves creating a culture of continuous improvement, where the previous four steps are consistently followed, and the workspace is continually optimized.

Steps to operational and process excellence

The 5S methodology provides numerous benefits to organizations that adopt it. Some of the benefits include:

  • Improved productivity
  • Reduced waste
  • Enhanced safety
  • Increased employee satisfaction
  • Improved customer satisfaction
  • Improved quality
  • Reduced costs

5S is a methodology for creating an organized and productive workspace by sorting, straightening, shining, standardizing, and sustaining. Using 5S as a foundation, advanced processes and tools to implement lean production can be developed.

5S is the perfect tool to identify the first improvement projects in your company to eliminate waste. Although sometimes viewed as a housekeeping technique, it is actually an innovative management system that helps people think lean, paving the way for the adoption of Lean principles in the organization . Understanding the 5S methodology is one of the foundations of Six Sigma principles, and can be extremely beneficial for organizations of all kinds.

A Black Belt uses 5S to find waste, reorganize workflows, and promote a culture of continuous improvement as part of the Six Sigma toolbox. Their proficiency in fusing Six Sigma methodologies with Lean principles helps them to direct enterprises toward improved output and quality. A Six Sigma Black Belt starts the process of optimization by deliberately implementing 5S, laying the groundwork for extensive changes and long-term success.

And here’s the best part: implementing 5S is a breeze! With this logical, step-by-step guide, you’ll learn what the big deal about 5S is, how to devise an action plan for 5S implementation, and how best to wield this powerful tool for improved productivity , elimination of wasteful processes, and all-around development!

Pro Tip: For more on harnessing the principles of Six Sigma for workplace and personal productivity, here’s an insightful article that investigates ways to enhance performance using the principles of Six Sigma .

Before 5S Implementation

Implementing the 5S methodology requires careful planning and execution. Some effective strategies for implementing the 5S methodology include:

  • Form a dedicated team to oversee the implementation process.
  • Provide adequate training to employees to ensure that they understand the methodology and its benefits.
  • Start with a pilot project and gradually expand to other areas of the organization.
  • Establish clear metrics to measure the success of the implementation.
  • Continually monitor and improve the methodology to ensure its effectiveness.

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Step 1: How Well is Your Business Doing?

Our cartoons above help illustrate how 5S can benefit your organization. Before you get started, let’s perform a test. If you answer yes to any of the following questions, you may find 5S really useful and effective:

  • Do people in your workplace struggle to locate documents or files, whether in physical or digital format?
  • Are there loose, sagging electrical cables in the workplace?
  • Are there files, drawers, and cabinets that are unlabeled, or do they contain unmarked content that is hard to identify?
  • Is valuable space taken up by useless items?
  • Are there papers in your workplace that are not used and are gathering dust?
  • Does everybody know how to keep the workplace organized and are fully aware of their roles and responsibilities?

If you answered yes to any of these questions, 5S may be exactly what you need!

Step 2: The 5S Methodology: Broken Down

The 5S Methodology

What Does 5S Stand For?

The name 5S refers to a set of five terms borrowed from Japanese, all beginning with the letter S when transliterated. The equivalent terms in English also begin with an S. In essence, these five terms represent the five steps toward operational and process excellence:

Step 3: The Action Plan

You can start implementing 5S by providing training to your staff to understand the system. This may be followed up with one-day sessions with each employee or team to ensure they are on the same page as far as implementation is concerned.

In the first one-day session, employees should look be ready to meet the first three 5S requirements:

  • Take a picture of the current status of your workplace.
  • Sort to separate anything that is needed and necessary from what is not needed.
  • Organize the things you need so that there is a place for everything and everything has a place. You should be able to find anything in just a few seconds.
  • Clean the workplace and get rid of things that make it difficult to maintain cleanliness, such as boxes on the floor that prevent you from being able to clean the entire surface — label them and store them in labeled drawers, instead.
  • Prepare an action plan for the items you aren’t able to deal with that day, but will be able to in the near future. This could include selling items you no longer use, donating them, recycling, or throwing them away.
  • Take a second picture after the entire day’s work, for review.

Pro Tip: Learn how to apply these principles and get a certification to show for it with a professional Lean Six Sigma Certification Course !

Step 4: Standardize

During the second one-day session, two weeks later, employees should take the third picture and compare it to the first two shots. Many organizations set up peer audits to check how the 5S principles are being met as well as to ensure the plan is moving forward. Work together to define ways to standardize the improvements over time: organize cleaning schedules, define roles and responsibilities, and prepare written procedures or diagrams to help everyone remember what to do.

Step 5: Sustain

During the third one-day session, two months later, check to see how your workplace looks and schedule another peer review. This way, you can make sure the 5S are sustained by ensuring defined schedules are being met and everyone is following the procedures.

  • Red Tags: These are used to label items that are no longer needed or are not in use. Red tags help in the sorting process.
  • Shadow boards: These are used to organize tools and equipment. The shadow board has an outline of the tool or equipment, making it easy to identify if something is missing.
  • Visual controls: These are used to make it easy to identify the correct location for tools and equipment. Examples include color coding, labels, and signs.
  • Cleaning checklists: These are used to ensure that the workspace is clean and tidy. The checklist helps in maintaining the shine aspect of 5S.
  • Standardized work procedures: These are used to ensure that everyone follows the same process for performing tasks. Standardized work procedures help in the standardization aspect of 5S.
  • Floor marking tape: This is used to mark boundaries, aisles, and storage locations. Floor marking tape helps in the set-in-order aspect of 5S.
  • Kanban systems: These are used to manage inventory levels. A Kanban system helps maintain the right inventory level, ensuring no waste of resources.
  • Visual management boards: These are used to display key performance indicators (KPIs) and progress toward goals. The visual management board helps in sustaining the improvements made through 5S.

5S methodology is a crucial tool within the Lean Manufacturing philosophy, which aims to maximize value while minimizing waste. The 5S system provides a structured approach to organizing the workplace, improving efficiency, reducing errors, and increasing productivity. By reducing waste and optimizing workflow, 5S supports the overall goal of Lean Manufacturing, which is to create value for the customer while minimizing resources and time. Incorporating 5S into the Lean Manufacturing process can help organizations achieve continuous improvement and sustainable success.

Learn the DMAIC methodology with real-world case studies and the skills you need to help your organization grow with our Lean Six Sigma Green Belt certification online program aligned with the IASSC exam.

Simplilearn’s professional training courses are facilitated by certified experts with many years of experience in their respective fields. And, our courses are designed to help you pass your exam on the first try. Are you ready to begin? Good luck! If you want to learn more about lean methodologies and Six Sigma, check out this 5-minute video. It’s an introduction to Certified Lean Six Sigma Green Belt  and will give you a taste of Simplilearn’s online training.  

1. What is the 5S methodology?

The 5S methodology is a workplace organization system that aims to improve efficiency and eliminate waste by maintaining a clean and organized work environment. The 5S's stand for Sort, Set in order, Shine, Standardize, and Sustain.

2. What is the purpose of 5S?

The purpose of the 5S methodology is to improve workplace efficiency and productivity by creating a clean, organized, and safe work environment. It aims to eliminate waste, reduce errors, and increase employee satisfaction by providing a clear and structured system for organizing workspaces and materials.

3. What is the 6th S?

While the 5S methodology traditionally consists of Sort, Set in order, Shine, standardizing, and Sustaining, some practitioners have added a sixth "S" - Safety. Safety is a critical component of workplace organization, and ensuring that employees work in a safe environment is essential for their well-being and productivity. Including Safety as the sixth "S" ensures that it is given equal importance and consideration in the overall workplace organization system.

4. How does 5S relate to kaizen?

The 5S methodology is often used as a foundational tool within the Kaizen continuous improvement philosophy. The 5S system provides:

  • A structured approach for identifying and eliminating waste.
  • Reducing errors.
  • Improving productivity, which are all critical components of the Kaizen approach.

Using 5S supports and reinforces the ongoing Kaizen mindset of constant improvement.

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5s for the office

5S for the Office

Nov 13, 2022

520 likes | 3.43k Views

[To download this presentation, visit: https://www.oeconsulting.com.sg/training-presentations]

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5S for the Office © Operational Excellence Consulting. All rights reserved. © Operational Excellence Consulting. All rights reserved.

NOTE: This is a PARTIAL PREVIEW. To download the complete presentation, please visit: https://www.oeconsulting.com.sg Learning Objectives 1. Understand the benefits of working in a clean and neat environment 2. Define the 5S principles, and identify visual tools 3. Explain how to apply the 5S principles and visual tools to enhance office organization 4. Learn how to kick start and launch a 5S initiative 5. Define the critical success factors for 5S implementation 2 © Operational Excellence Consulting. All rights reserved.

Outline 1. Introduction & Overview 2. The 5S Principles – Step by Step 3. The Visual Office 4. 5S Applications in the Office 5. Implementing 5S 6. 5S Audit & Maturity Levels 7. 5S & Kaizen 8. Supporting Lean Tools for 5S 9. Sustaining 5S 3 © Operational Excellence Consulting. All rights reserved.

The office is a paperwork factory 4 © Operational Excellence Consulting. All rights reserved.

Many companies begin their Lean transformation with 5S… Why? § 5S exposes some of the most visible examples of waste § 5S establishes the framework and discipline required to successfully pursue other continuous improvement initiatives 5 © Operational Excellence Consulting. All rights reserved.

Introduction & Overview § 5S is a structured program to implement workplace organization and standardization Standardize Sort § 5S represents five pillars for maintaining a visual workplace Sustain Shine Set In Order § 5S is a foundation to Kaizen and Lean implementation 6 © Operational Excellence Consulting. All rights reserved.

"A company that cannot successfully implement the 5S's cannot expect to effectively integrate JIT, re-engineering, or any other large-scale change. Good workplaces develop beginning with the 5S's. Bad workplaces fall apart beginning with the 5S's.” Dr. Hiroyuki Hirano © Operational Excellence Consulting. All rights reserved.

5S lays the foundation for a Lean Enterprise Goals: highest quality, lowest cost, shortest lead times Just-In-Time • Continuous flow • Takt time • Pull system • Flexible workforce Involvement Jidoka • Separate man & machine work •Abnormality Identification • Poka yoke •Visual Control Heijunka Standardized Work Kaizen 5S Toyota Production System (TPS) framework 8 © Operational Excellence Consulting. All rights reserved.

5S establishes a baseline for Kaizen activities Kaizen A P D Standardize Act Plan Kaizen C Check Do Standardize Kaizen Kaizen (改 Continuous Improvement 善) = 改 善 Standardize 9 © Operational Excellence Consulting. All rights reserved.

5S is a cornerstone of Employee Engagement 5S Continuous Improvement Teams Suggestion System 10 © Operational Excellence Consulting. All rights reserved.

5S Helps to Eliminate Office Waste INVENTORY TRANSPORTATION MOTION WAITING Extra physical/mental motion that does not add value Employees waiting for another process, equipment or person Moving raw materials or documents or traveling from one place to another Building or storing extra products that the customer has not ordered OVER-PROCESSING OVER-PRODUCTION DEFECTS NON-UTILIZED TALENT Scrap, rework, data errors or missing information in documents Not using employees full intellectual contribution Adding extra value when the customer does not require it Producing more than what the customer needs 11 © Operational Excellence Consulting. All rights reserved.

The 5S Seiri Seiton Seiso Seiketsu Shitsuke The 5 Japanese words that start with S 12 © Operational Excellence Consulting. All rights reserved.

What Is 5S? SET IN ORDER SHINE SUSTAIN SORT STANDARDIZE Arrange essential items in order for easy access Keep things clean and tidy; no trash or dirt in the workplace Make 5S a habit and teach others to adhere to established standards Remove what is not needed and keep what is needed Establish standards and guidelines to maintain a clean workplace 13 © Operational Excellence Consulting. All rights reserved.

What is the purpose of 5S? Immediately make problems visible 14 © Operational Excellence Consulting. All rights reserved.

What 5S Is NOT § A thorough spring cleaning § Applies only to manufacturing companies § A program to impress visitors and customers § 5S is another “extra-curricula activities” § A way to make people work harder and faster 15 © Operational Excellence Consulting. All rights reserved.

Benefits of 5S Implementation § Cleaner and better organized workplace § Safer shopfloor and office operations § Visible results enhance the generation of more and better ideas § Improved morale § Higher productivity and quality § Higher customer satisfaction 16 © Operational Excellence Consulting. All rights reserved.

1stS – Sort § Principle • Stratification management • Dealing with the causes § Meaning SORT • Distinguish between the necessary and unnecessary Remove what is not needed and keep what is needed • Get rid of what you do not need • “When in doubt, move it out” 17 © Operational Excellence Consulting. All rights reserved.

1S : Sort § The first step in 5S is to get rid of what we do not need § Go through all the desks, shelves, cabinets, files, equipment, storage areas, etc. in the office • Keep only essential items • Everything else is stored away or discarded 18 © Operational Excellence Consulting. All rights reserved.

2ndS – Set In Order § Principle • Functional storage • Search elimination § Meaning SET IN ORDER • Arrange essential items in order for easy access Arrange essential items in order for easy access • A place for everything • Everything in its place after use 19 © Operational Excellence Consulting. All rights reserved.

Office Desk – Before & After 5S After Before An office desk before and after conducting 5S Sort, Set In Order and Shine. Clutter and unused items have been removed leaving only what is needed. 20 © Operational Excellence Consulting. All rights reserved.

2S : Set In Order - Examples All stationery items are clearly visible and easy to retrieve. On the left, there are forms for re-ordering supplies. On the right is a map of the items and their locations, forms for comments/suggestions, and contact information. 21 © Operational Excellence Consulting. All rights reserved.

Which is Cleaner – Your Keyboard or the Toilet Seat? A 2004 study by Dr. Charles Gerba of the University of Arizona found keyboards have on average 3,295 germs per square inch versus a toilet seat which has 49 germs per square inch. Gerba say, “Desks are really bacteria cafeterias.” Clean your keyboard. Researchers recommend that you should give your keyboard a good “spring cleaning” by dusting off crumbs and cleaning with an appropriate disinfectant. 22 © Operational Excellence Consulting. All rights reserved.

3-Step Approach to Cleaning Common areas, walls, ceilings, lights, storage areas, toilets, “junk yards”, shelves, filing cabinets, etc. Macro Individual workstations, chairs, drawers, computers, cabinets, shelves, etc. Clear away things underneath your table! Individual Telephone, keyboard, mouse, calculator, hole puncher, stapler, etc. Micro 23 © Operational Excellence Consulting. All rights reserved.

Standardization is the Way to Sustain the Gains Improvement Without standardization, all my improvements will roll back with time… Future state Present state STANDARDIZATION Standardization is a tool that will ensure your improvements will be sustained. 24 © Operational Excellence Consulting. All rights reserved.

Reward & Recognition 25 © Operational Excellence Consulting. All rights reserved.

5S your computer hard/shared drive 5S Principle Description • Check all your files and software, and get rid of any that are unnecessary Sort • • Organize your files and optimize the use of file folders Keep in mind how often you need them and how much time you need to store them Create specific shortcut icons for the most used files or programs Set In Order • • Eliminate any files under deleted items, sent items and the recycle bin Shine Standardize • Establish procedures for maintaining your computer 5S system • • Include hard drives in 5S audits Focus on how people maintain files and program organization, and the time they spend doing so Sustain 26 © Operational Excellence Consulting. All rights reserved.

Everyday Visual Management 27 © Operational Excellence Consulting. All rights reserved.

3 Types of Visual Office • Label to make it perfectly clear where things belong and what the procedures are Visual Display • Quantify the path to targets for success • Graphs and Pareto charts Visual Metrics • Create an error-proofed environment to promote easy adherence to standards Visual Controls 28 © Operational Excellence Consulting. All rights reserved.

Visual Office – Examples 29 © Operational Excellence Consulting. All rights reserved.

Example of Visual Metrics Cycle Time Reduction On Time WIP Backlog 100% Internal Quality Product Profitability Rework Revenue Process Costs 30 © Operational Excellence Consulting. All rights reserved.

Visual Control Examples 31 © Operational Excellence Consulting. All rights reserved.

5S for the Office Roadmap 1 Phase 1: Prepare the Project Phase 2: Perform an Office Scan Phase 3: Sort Through & Sort Out Phase 4: Set Things in Order & Set Limits 1. Get management involvement 4. Select project measures and collect baseline data 8. Determine criteria for sort 11. Map the current state 5. Photograph current conditions 12. Create a Set-In-Order plan 2. Identify target areas 9. Prepare a holding area 3. Form an implementation team 6. Apply the office scan checklist 10. Apply Sort 13. Apply Set-In-Order 7. Post a project storyboard • Define 5S zones • Assign responsibilities • Develop publicity materials • Educate everyone • Purchase cleaning equipment as needed • Set up 5S activity board • Define 5S project charter • Red tagging 32 © Operational Excellence Consulting. All rights reserved.

5S : Getting Started 1 § 5S publicity materials • Booklets, badges, brochures, cups, pens, etc. § 5S training and education • Provide 5S training to managers and staff • 5S pamphlets § 5S notice boards/intranet • 5S news • ‘Before’ and ‘After’ photos 33 © Operational Excellence Consulting. All rights reserved.

Launching a 5S Day 1 § Set aside half a day for this event • Best on Fridays or before a festive season or public holiday • Everyone in casual attire, e.g. T- shirts § Prepare sufficient cleaning equipment, detergents, paints, etc. § Speech by CEO on importance of 5S to all staff 34 © Operational Excellence Consulting. All rights reserved.

5S Launch Day in a Company Getting rid of things that are not needed 35 © Operational Excellence Consulting. All rights reserved.

Office 5S Audit Checklist & Results 36 © Operational Excellence Consulting. All rights reserved.

Example: 5S Kaizen Project type: 5S Area: Sales & Marketing Office Team Leader: John Smith Before After Reasons project chosen: • Difficult to move around a cluttered office • Difficult to find information and supplies Tools used on project: • Cleaning equipment and tools • 5S principles Results: • Unwanted materials were discarded • Less waste – e.g. transportation, motion, waiting, etc. • Improved staff morale Next steps: • Conduct monthly 5S audits • 5S for other common areas 37 © Operational Excellence Consulting. All rights reserved.

Critical Success Factors § Top management commitment § Involvement of all staff § Sufficient resources, manpower, training, publicity, etc. § Link with company goals and objectives § Regular 5S audit and management review § Recognition and reward for good 5S practices 38 © Operational Excellence Consulting. All rights reserved.

About Operational Excellence Consulting § Operational Excellence Consulting is a management training and consulting firm that assists organizations in improving business performance and effectiveness. § The firm’s mission is to create business value for organizations through innovative operational excellence management training and consulting solutions. § OEC takes a unique “beyond the tools” approach to enable clients develop internal capabilities and cultural transformation to achieve sustainable world-class excellence and competitive advantage. For more information, please visit www.oeconsulting.com.sg 39 © Operational Excellence Consulting. All rights reserved.

Operational Excellence Consulting is a management training and consulting firm that assists organizations in improving business performance and effectiveness. Based in Singapore, the firm’s mission is to create business value for organizations through innovative design and operational excellence management training and consulting solutions. For more information, please visit www.oeconsulting.com.sg 40 © Operational Excellence Consulting. All rights reserved.

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    PowerPoint presentation slides: Presenting 5s in the workplace powerpoint presentation examples. This is a 5s in the workplace powerpoint presentation examples. This is a five stage process. The stages in this process are sustain, standardize, shine, set in order, sort.

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    What are the Principles of 5s? 5s is a philosophy applied in the workplace that helps promote efficiency and effectiveness. As one of the core principles of kaizen, 5S lean principles can help identify and eliminate wastage to achieve a well organized and safe working environment. A cluttered and untidy workplace can lead to low productivity, worker dissatisfaction, and re-occurring accidents.

  16. 5S Powerpoint Training

    Download your free 5S PowerPoint Presentation. This Powerpoint ...

  17. Free 5S Training Presentations for Powerpoint and Mobile Courses

    Modernize your 5S PowerPoint training presentation and make it accessible anytime, anywhere. Save valuable company time by making your 5S training PowerPoint mobile-friendly and completable in 5 minutes. We'll take your PowerPoint courses and automatically turn them into our proven microlearning, mobile format that's not only interactive but ...

  18. What is 5S Methodology: 5s Implementation Plan

    5S is a methodology for creating an organized and productive workspace by sorting, straightening, shining, standardizing, and sustaining. Using 5S as a foundation, advanced processes and tools to implement lean production can be developed. 5S is the perfect tool to identify the first improvement projects in your company to eliminate waste.

  19. 5S Presentation for beginners and professionals for implementation

    5S Presentation for beginners and professionals for implementation Jan 31, 2017 • 89 likes • 59,718 views sudarshan jadwal Business Head at SJ SOLUTIONS Follow Engineering This Presentation covers 5S methodology, implementation technique, example and checklist for implementation 1 of 52 More Related Content What's hot (20)

  20. 5S: A Workplace Organization Method

    Jun 26, 2013 • 257 likes • 151,038 views Nanette Bajador HR- Training at Megaworld Corporation Follow Career Technology By the end of the module, one can: 1.) Define and understand the importance of the 5s method 2.) Identify and overcome the barriers to productivity 3.) Improve QUALITY of work 4.) Practice efficiency at all times 1 of 48

  21. Use the '5S' Technique to Create a More Productive Workspace

    The 5S system is adaptable. How does 5S work? The five pillars of the technique provide a framework for organizing and cleaning in a way that minimizes waste and increases productivity.

  22. 5S

    What is 5S and why do we want to do it? . ALOK SHARMA 2262010. What is 5S ?. Seiri - Sort (housekeeping) Seiton - Systematic Arrangement (workplace organization) Download Presentation items seiri sorting broken items functional storage eliminating unwanted items respiratory system sorts oxygen gates Download Presentation 5S - BASIC TRAINING

  23. PPT

    5S for the Office Roadmap 1 Phase 1: Prepare the Project Phase 2: Perform an Office Scan Phase 3: Sort Through & Sort Out Phase 4: Set Things in Order & Set Limits 1. Get management involvement 4. Select project measures and collect baseline data 8. Determine criteria for sort 11.

  24. Free 5S Training Presentations for Powerpoint and Mobile Courses

    Modernize your 5S PowerPoint training presentation and make it accessible anytime, anywhere. Save valuable company time by making your 5S training PowerPoint mobile-friendly and completable in 5 minutes. We'll take your PowerPoint courses and automatically turn them into our proven microlearning, mobile format that's not only interactive but ...